Terumo Blood and Cell Technologies

Administrative Assistant – Event, Facilities Coordinator

Terumo Blood and Cell Technologies

full-time

Posted on:

Location Type: Hybrid

Location: Buenos Aires • Argentina

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Provides high level of administrative expertise & support
  • Schedule national and international travel arrangements, processes expense reports for directors or executives
  • Establishes meeting locations and coordinates arrangements.
  • Maintains effective working relationships with people at all levels within the company including vendors, customers, employees, consultants, etc.
  • Identifies process improvements where necessary and assists in planning and implementing new procedures and programs.
  • Keep track of team’s whereabouts and is point of contact for internal or external customers when needed.
  • Participation and sharing in assistant team meetings and activities to ensure efficiencies in workload priorities.
  • Organize extensive travels and multiple visa requests

Requirements

  • 4 to 8 years’ experience in office administration in a multinational company, in the same functional area.
  • Requires a minimum of a secretarial degree or similar through experience.
  • Requires excellent knowledge of English, both verbal and written.
  • Good verbal and written communication skills in Portuguese is an added value.
  • Requires broad base understanding and proficiency in use of Microsoft Office. (word, excel, PowerPoint, outlook)
  • Requires effective interpersonal skills and behaviors conducive to a service/team-oriented environment (e.g., diplomacy, tact, flexibility, confidentiality, accuracy, positive approach).
  • Requires ability to plan and meet deadlines, prioritize, and to handle several projects simultaneously.
  • Excellent problem-solving capability with creativity in providing solutions to new issues or in exploring alternatives.
Benefits
  • Comprehensive benefits
  • An unmatched global footprint
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office administrationprocess improvementstravel arrangementsexpense reportsmeeting coordinationproject managementproblem-solvingvisa requests
Soft Skills
interpersonal skillscommunication skillsdiplomacytactflexibilityconfidentialityaccuracypositive approachplanningprioritization
Certifications
secretarial degree