Territory Studio

Operations

• Proactively take charge of everyday office operations including organization, ordering studio equipment, restocking kitchen, ordering monthly breakfasts, keeping studio snacks stocked, scheduling cleaning service and maintaining overall appearance.
• Liaise with our UK-based accounting team.
• Duties include timely reconciliation of credit card statements and receipts, processing and tracking invoices, and creating expense reports.
• Coordinate resource scheduling, talent outreach and onboarding/offboarding freelance talent by tracking legal documents, and maintaining the freelancer contact database.
• Work with HR and HOP to organize internal and external events including the annual summer & holiday events, Show & Tells, Lunch & Learns, happy hours and team building.
• Track monthly expenditures for studio operations and staff entertainment.
• Open and close the studio on Tuesdays, Wednesdays, and Thursdays.
• Manage the studio calendar.
• Liaise with building management, studio improvements, repairs and maintenance.
• Professionally greet clients and guests; ensure the conference areas are set up for meetings, virtual calls are set up on time and the studio is presentable.
• Support the creative, production, new business and finance teams as well as IT.
• Collaborate with Production, IT, and HR on the successful onboarding of new employees and freelancers.
• Work with travel agent and/or research and book travel as needed.
• Manage ordering and shipping of staff & client holiday gifts.
• Ensure weekly freelance and staff timecards are completed.
• Stay up to date on potential community-building opportunities, relevant local events.
• Perform other studio-related projects as needed.

Studio Ops & Resource Coordinator