Support the Project Manager with the planning and execution of projects, within a hybrid work environment that uses both Agile and Waterfall methodologies.
Maintain and organize all project documentation within Jira, Confluence, and Google Document Management;
Coordinates project meetings, including scheduling, preparing agendas, maintains meeting minutes and distributes action logs among all stakeholders;
Assist in the collection and documentation of technical requirements from internal stakeholders and clients;
Ensure all project files and communications comply with the high-level security clearance requirements and sensitivity protocols, and adheres to the Canadian Controlled Goods Program (CGP) or Contract Security Program (CSP) handling requirements;
Maintain project records in a state of readiness for internal or external compliance audits;
Assists the Project Manager in developing the project budget and monitors project, notifying the Project Manager of any variances;
Facilitate the end-to-end invoicing process, in collaboration with Finance, and supports contract management tasks as required by procurement authorities;
Supports the Project Manager with contract management by preparing contracts and filing of records in accordance with company policy and document management best practices;
Act as a secondary point of contact for clients, ensuring professional and timely responses to administrative inquiries;
Monitors project progress and timelines, and notifies the Project Manager of potential issues that may prevent the project objectives from being achieved;
Communicate and build relationships with clients, including contracting and procurement authorities, and other stakeholders both internal and external to Terra Sense;
Represent Terra Sense at client meetings, both virtual and in-person, when required;
Clearly communicate and coordinate work tasks within the Business Development organization, as well as other departments as required;
Comply with all required actions to maintain a high-level security clearance.

Requirements

2+ years in project coordination & administration
Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification would be an asset
Proficient in Microsoft Office (with extensive competency in Excel), Email platforms, Google Document Management, Jira & Confluence, etc.

Benefits

5 weeks flexible paid vacation PLUS additional 1 week paid off during the Christmas holiday season.
Medical, dental and vision benefits commence on start date, no probationary waiting period.
Flexible in-office or remote onboarding.
Training and professional development allowance.
In-office complimentary snacks and coffee provided by Terra Sense Team activities and social events.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project coordinationproject administrationtechnical requirements documentationbudget developmentinvoicing processcontract managementcompliance auditsAgile methodologyWaterfall methodology

Soft Skills

communicationrelationship buildingorganizational skillsproblem-solvingattention to detail

Certifications

Certified Associate in Project Management (CAPM)Project Management Professional (PMP)