Executive Assistant

TerraScale

Executive Assistant providing on-site operational and administrative support for a senior executive at GoDigital Media Group. Ideal for someone organized with a flexible schedule.

Posted 5/21/2026part-timeRemote • Florida • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Oversee the day-to-day operational and facilities needs, including coordinating and supervising vendors, service providers, and contractors to ensure timely completion of work in accordance with established standards
Serve as the on-site point of contact during vendor visits, installations, and service appointments, ensuring all work is completed as agreed and properly documented
Manage the executive's calendar with a high degree of accuracy, coordinating across internal teams and external stakeholders while proactively identifying and resolving scheduling conflicts
Coordinate travel logistics including flights, accommodations, ground transportation, and detailed itinerary management for both domestic and international trips
Provide on-site support during events, managing logistics and ensuring seamless execution from planning through completion
Assist in the planning and coordination of corporate events, dinners, and executive gatherings, overseeing vendor management, guest coordination, and on-site operations
Handle local errands and in-person tasks as required, including supply runs, vendor follow-ups, and time-sensitive logistics
Uphold the highest standards of professionalism and confidentiality across all internal and external communications

Requirements

What you’ll need

1–2 years of experience in an Executive Assistant, Administrative Coordinator, or Operations Coordinator role, preferably within a corporate or professional services environment
Valid driver's license required
Experience managing task tracking and status reporting, with the ability to provide regular progress updates to senior leadership in a clear and organized manner
Flexible schedule with availability to be on-site during business hours on short notice
Demonstrated ability to manage multiple priorities simultaneously with strong organizational and time management skills
Proficiency in Google Workspace, Microsoft Office Suite, and business collaboration tools such as Zoom, SharePoint and HubSpot
Strong written and verbal communication skills, with the ability to interact professionally with senior-level stakeholders
Proven ability to handle sensitive and confidential information with discretion and sound judgment
Proactive, detail-oriented, and solutions-driven professional with the ability to work autonomously in a dynamic, fast-paced environment

Benefits

Comp & perks

paid time off accrual
401(k) retirement plan eligibility
access to voluntary benefits through MetLife
access to GDMG University, our internal training program hosted by entertainment, music, and industry leaders
company events and excursions

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

task trackingstatus reportingcalendar managementevent planninglogistics coordinationschedulingsupply management

Soft Skills

organizational skillstime managementcommunication skillsdiscretionproblem-solvingattention to detailproactivity

Certifications

valid driver's license