Office Manager – Part Time

tensech

Office Manager overseeing daily operations and creating a welcoming environment at Tensec's Palo Alto office. Coordinating events and supporting international teams remotely.

Posted 5/23/2026part-timePalo Alto • California • 🇺🇸 United StatesJuniorMid-Level💰 $35 - $40 per hourWebsite

About the role

Key responsibilities & impact

Own day-to-day office operations: supplies, mail, facilities coordination, and vendor relationships for the Palo Alto office
Create a great visitor and candidate experience — first impressions matter for our brand and recruiting
Coordinate new hire setup: desk, equipment, access, welcome kits, and first-day logistics working with HR and IT
Plan and execute in-office and virtual team events, offsites, and culture moments for PA, Brazil, and Mexico teams
Support Brazil and Mexico office operations remotely: vendor coordination, ad-hoc logistics, and onboarding support for those teams
Manage office budget line items — track spend, flag variances, and keep Sandrine informed
Handle ad-hoc administrative tasks for leadership: travel booking, scheduling support, expense reports
Maintain a clean, stocked, and functional office environment that reflects our values

Requirements

What you’ll need

2+ years of office management, operations coordination, or executive assistant experience
Highly organized with strong attention to detail — you close loops and nothing falls through the cracks
Warm, proactive communicator — you anticipate needs before they're voiced
Comfortable working independently with minimal oversight; you figure things out
Experience managing vendors, facilities, or event logistics
Familiarity with tools like Google Workspace, Slack, and basic expense tracking
Interest in or exposure to startups — you like a dynamic, fast-moving environment
Based in Palo Alto or nearby; able to be in-office per schedule

Benefits

Comp & perks

Medical, dental and vision
Learning and development budget

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

office managementoperations coordinationexecutive assistant experiencevendor managementevent logistics

Soft Skills

highly organizedattention to detailproactive communicationindependent workanticipation of needs