Administrative Assistant

Tenet Healthcare

Administrative Assistant leading customer service for Paley Institute physicians. Coordinating office and surgical scheduling while ensuring a high level of service to patients.

Posted 6/18/2026full-timeRemote • Florida • 🇺🇸 United StatesMid-LevelSenior💰 $20 - $30 per hourWebsite

About the role

Key responsibilities & impact

Serves as the lead customer service ambassador for designated Paley Institute physician. Answers and directs incoming clinic telephone lines and coordinates appointment scheduling with other administrative/executive assistants
Coordinates assigned physician’s surgical scheduling including obtaining necessary preoperative paperwork
Coordinates assigned physician’s clinic scheduling, ensuring all dates away are clearly noted and clinic schedule is reasonable for provider
Serve as a primary point of contact for designated physician, assuming a “lead role” completing a wide variety of assigned tasks either by manager or physician
Ensure the Google calendar for the designated physician staff is consistently current, accurate and detailed.
Oversees one or more scheduling projects of significant importance, including auxiliary clinic operations at auxiliary location(s)
Warmly greets outside vendors and pharmaceutical representatives on behalf of assigned physician; coordinating meetings etc as needed

Requirements

What you’ll need

High School Diploma or Equivalent
Proficiency in a windows environment with a working knowledge of Word, Outlook, and the Internet is required
Willingness to be flexible and adaptable in a complex, matrix environment

Benefits

Comp & perks

Medical, dental, vision, and life insurance
401(k) retirement savings plan with employer match
Generous paid time off
Career development and continuing education opportunities
Health savings accounts, healthcare & dependent flexible spending accounts
Employee Assistance program, Employee discount program
Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

customer servicecoordinationflexibilityadaptabilitycommunicationleadershiporganizational skills

Certifications

High School DiplomaEquivalent