Payroll Manager

Tend

Payroll Manager overseeing the end-to-end payroll experience for a multi-state healthcare workforce. Responsible for compliance and operational excellence in payroll processing.

Posted 6/18/2026full-timeTennessee • 🇺🇸 United StatesSeniorLead💰 $95,000 - $125,000 per yearWebsite

About the role

Key responsibilities & impact

Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams.
Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures.
Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments.
Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments.
Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments.
Ensure compliance with federal, state, and local wage-and-hour laws, with particular attention to healthcare and state-specific requirements.
Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors.
Own year-end processes including W-2s, 1099s, and all required state and federal reporting.
Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity.
Partner with Finance on payroll accruements, general ledger alignment, and labor reporting for clinical and corporate teams.
Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured.
Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience.
Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions.

Requirements

What you’ll need

7+ years of progressive payroll experience, including ownership of multi-state, multi-unit payroll in healthcare or similarly complex environments.
Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift-based scheduling and premium pay.
Strong working knowledge of payroll tax compliance, wage-and-hour laws, and healthcare-specific pay practices.
Hands-on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries.
Experience administering 401(k) and other benefit-related payroll deductions in partnership with Total Rewards and Finance.
Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms).
Strong Excel and reporting skills for audits, reconciliations, and leadership reporting.
A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast-paced, high-volume environments.
A collaborative, service-oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams.

Benefits

Comp & perks

Health Comes First - We offer medical, dental, and vision insurance — plus a Dental Wellness Program to keep your smile as sharp as your skills.
401(k) plan to help you plan for your nest egg.
Support, When You Need It - Life & AD&D insurance, health advocacy, legal support, and an Employee Assistance Program (EAP) — all designed to have your back when life gets real.
Smart Spending Options - We’ve got Flexible Spending Accounts (FSAs), Health Savings Accounts (HSAs), and pre-tax transit/parking benefits to make your dollars go further.
Time to Recharge - Enjoy generous Paid Time Off (PTO) and company holidays — because rest is productive.
Bonus Eligible - Annual bonus based on company and individual performance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingpayroll auditspayroll tax compliance401(k) administrationtime and attendance managementwage-and-hour lawsshift differentialsovertime calculationsreporting skillsregulatory inquiries

Soft Skills

strong organizationcollaborative mindsetservice-orientedtrust buildinginfluencecalm under pressureattention to detailcontinuous improvementfinancial integritypartnering