Accounts Payable Specialist

Temporal Technologies

Accounts Payable Specialist managing full-cycle AP operations at Temporal Technologies. Handling vendor relationships, invoice processing, and compliance for financial operations.

Posted 6/23/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $150,000 per yearWebsite

Tech Stack

Tools & technologies

CloudERP

About the role

Key responsibilities & impact

Own end-to-end invoice processing in Bill.com — intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire
Review and reconcile vendor statements monthly; identify and resolve discrepancies, duplicate payments, and open credits in a timely manner
Manage payment runs on a consistent schedule; ensure all payments are properly authorized, documented, and recorded in Rillet (our GL system of record)
Own 1099 preparation and filing — maintain W-9s and TIN documentation throughout the year, produce accurate 1099-NEC and 1099-MISC filings, and respond to IRS notices as needed
Process invoices across multiple legal entities as international subsidiaries come online — apply the correct entity, currency, and intercompany treatment to each transaction
Support prepaid schedule tracking and AP accrual entries as part of month-end close; flag unprocessed invoices and ensure the books reflect actual obligations
Onboard new vendors from end to end — collect W-9s and banking information, set up vendor records in Bill.com, verify payment details before the first disbursement
Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit the vendor list periodically to identify inactive or duplicate records
Serve as the primary point of contact for vendor payment inquiries — respond accurately and promptly, and escalate disputes or discrepancies to the appropriate internal stakeholder
Monitor and manage the AP inbox; triage incoming invoices, statements, and vendor correspondence so nothing falls through the cracks
Administer the employee expense reimbursement process in Navan — review submissions for policy compliance, coding accuracy, and required receipts; approve or flag exceptions consistently
Manage the corporate card program in coordination with Finance and HR — handle card issuance and termination, monitor spend against policy, and reconcile card transactions monthly
Identify recurring policy violations or process friction and bring solutions to the Senior Accounting Manager — the expense process should get cleaner every quarter, not stay the same
Prepare monthly T&E reporting and variance analysis for department heads and Finance leadership
Prepare and post AP accrual journal entries in Rillet; ensure all invoices received but not yet processed are captured before close
Reconcile the AP subledger to the GL monthly; investigate and resolve any variances before books are closed
Review aged payables and unapplied credits; proactively resolve items before they age beyond 60 days
Support the annual EY audit by preparing AP aging schedules, vendor reconciliations, payment support, and any other documentation requested by auditors

Requirements

What you’ll need

3+ years of full-cycle accounts payable experience; prior experience at a high-growth tech company is a strong plus
Proven ability to manage high invoice volume without losing accuracy — you stay organized, hit payment deadlines consistently, and keep the queue clear
Hands-on experience with Bill.com or a comparable AP automation platform (Tipalti, Airbase, or similar); Bill.com experience is strongly preferred given that’s what we run
Experience administering a T&E or expense platform — Navan, Concur, Expensify, or similar; you've audited expense reports and enforced a policy, not just processed reimbursements
Experience with a modern cloud ERP — Rillet, NetSuite, Sage Intacct, or equivalent; you understand how AP flows into the general ledger and what a clean subledger looks like
Strong Excel and Google Sheets skills — you're comfortable building reconciliations, pivot tables, and AP aging analysis from scratch without a template
Working knowledge of 1099-NEC/MISC reporting requirements, W-9 collection and TIN matching, and the basics of sales/use tax applicability
Comfortable holding the line on expense policy — you can tell an employee their submission doesn’t meet policy clearly and without drama, and you don’t cave under pushback
Clear, proactive communication across functions — Finance, HR, Legal, and vendors all need different things from AP, and you know how to calibrate
High attention to detail and genuine ownership mentality — AP errors have downstream consequences for vendors, the close, and the audit, and you take that seriously
Experience with a procure-to-pay or spend management platform such as Zip, Coupa, Airbase, or Ramp

Benefits

Comp & perks

Unlimited PTO, 12 Holidays + 2 Floating Holidays
100% Premiums Coverage for Medical, Dental, and Vision
AD&D, LT & ST Disability, and Life Insurance (Standard & Supplemental Available)
Empower 401K Plan
Additional Perks for Learning & Development, Lifestyle Spending, In-Home Office Setup, Professional Memberships, WFH Meals, Internet Stipend and more!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payableinvoice processingGL codingPO matching1099 preparationAP accrual entriesreconciliationvariance analysisexpense reportingtax documentation

Soft Skills

organizational skillsattention to detailproactive communicationproblem-solvingownership mentalityability to manage high volumepolicy enforcementinterpersonal skillsaccuracytime management