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Teltonika

Business Operations Assistant

Teltonika

Business Operations Assistant supporting sales invoicing and logistics for IoT solutions in Warsaw. Collaborating with teams to manage equipment and organize corporate events.

Posted 6/3/2026full-timeWarsaw • 🇵🇱 PolandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact
  • Monitor incoming customer payments.
  • End-to-end support for the sales invoicing process.
  • Ensure the accuracy and completeness of invoice data before further processing.
  • Closely collaborate with the Sales and Logistics department to ensure correct invoicing of supplies and services.
  • Collaborate with Sales on ordering and coordinating demo equipment.
  • Take over the IT equipment ordering process and its inventory.
  • Managing hardware inventory (availability, stock levels, rotation).
  • Coordinate the flow of equipment between employees and projects (including substitutions and returns).
  • Support Sales in ordering and organizing demo equipment.
  • Support the organization of conferences, summits, and corporate events.
  • Ensure the availability of equipment and resources for events and implementations.
  • Coordinate Equipment logistics for events and corporate trips.

Requirements

What you’ll need
  • Min Bachelor Degree preferably in Finance.
  • Very good in Excel.
  • Ability to handle (and take ownership of) many different topics.
  • Open-mindedness, attention to detail, openness for constant changes and eagerness to learn.
  • Fluency in English.
  • Cat B driving license would be nice to have.

Benefits

Comp & perks
  • Private medical care (Medicover Premium) and Multisport card.
  • Hybrid working model, with arrangements agreed in advance with the line manager.
  • Additional day off for your birthday.
  • Team building activities.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools
invoice processinginventory managementExcel
Soft Skills
attention to detailopen-mindednesseagerness to learnownershipcollaboration
Certifications
Bachelor Degree