Senior Payroll Specialist

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Senior Payroll Specialist owning the end-to-end payroll process across multiple states for a high-growth SaaS organization. Ensuring payroll accuracy and compliance in a dynamic environment.

Posted 5/15/2026full-timeRemote • Texas • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Own End-to-End Payroll Execution
Lead semi-monthly and monthly payroll cycles across multiple U.S. states, including international contractor payments
Ensure payroll is processed accurately, timely, and in compliance with all federal, state, and local regulations
Ensure Payroll Accuracy, Controls, and Compliance
Review payroll registers, validate inputs (earnings, deductions, benefits), and audit changes prior to final submission
Maintain strong internal controls and documentation to support audit readiness
Stay current on evolving payroll regulations and ensure compliance across jurisdictions
Own Payroll Accounting & GL Integration
Prepare and review payroll journal entries, ensuring accurate posting to NetSuite
Reconcile all payroll-related balance sheet accounts (wages, taxes, benefits, 401k, accruals, etc.) on a monthly basis
Ensure payroll activity ties cleanly to the general ledger and supports an accurate and timely close
Manage Complex Payroll Scenarios
Accurately process bonuses, commissions, variable compensation, retroactive adjustments, and corrections
Calculate and record payroll accruals (bonuses, PTO, commissions) with a strong understanding of timing and financial impact
Partner Cross-Functionally
Collaborate closely with People & Culture to maintain accurate employee data, benefits, and withholdings
Partner with Accounting and FP&A to support financial reporting, accruals, and variance analysis
Drive Systems Optimization & Process Improvement
Support and improve payroll system integrations (Rippling & NetSuite), ensuring data flows accurately and efficiently
Identify opportunities to automate workflows, strengthen controls, and improve payroll operations as the company scales
Support Audit & Year-End Processes
Prepare payroll-related documentation and reconciliations for audits and internal reviews
Support year-end activities, including W-2 processing, 1095-C reporting, and tax filings

Requirements

What you’ll need

5+ years of progressive payroll experience, including full ownership of payroll processing in a multi-state environment
Experience in a SaaS or high-growth company, with exposure to variable compensation structures (bonuses, commissions, etc.)
Deep understanding of U.S. payroll compliance (federal, state, and local regulations)
Strong understanding of how payroll impacts the general ledger and financial statements
Proven experience preparing payroll journal entries and performing account reconciliations
High level of accuracy, attention to detail, and accountability
Ability to operate independently and take full ownership of the payroll function
Strong problem-solving skills with a proactive mindset
Effective communicator who can partner cross-functionally with P&C and F&A
Systems-savvy with a focus on process improvement and automation.

Benefits

Comp & perks

Enjoy the flexibility of remote work
Competitive base salaries that reflect your value.
Generous Paid Time Off, because we know you do your best work when you're well-rested.
Support for every stage of life—with paid maternity, parental bonding, and medical leave for you or your loved ones.
Comprehensive health benefits, including Medical, Dental, Vision, and Prescription coverage. For employee only, we offer plans that cover 100% of premiums and we cover 50% of costs for families.
Prioritizing your mental health: get free, confidential counseling through our partnership with BetterHelp.
401(k) Retirement Savings Plan with 100% employer match on contributions up to 6% - so your future self will thank you.
Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) to make your money go further.
Life and Accidental Death & Dismemberment (AD&D) Insurance for added peace of mind.
Wellness on your terms: get up to $60/month toward fitness, mental health, or almost anything that helps you feel your best.
After one year of employment, enjoy a $300 home office setup bonus to help make your space work for you.
Keep growing with support for continuing education - we’re invested in your development.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingpayroll accountingjournal entriesaccount reconciliationspayroll compliancevariable compensationpayroll accrualsaudit readinessdata integrationfinancial reporting

Soft Skills

attention to detailproblem-solvingeffective communicationindependenceaccountabilityproactive mindsetcollaborationownershiporganizational skillsprocess improvement