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Executive Assistant, Office Manager
TeamViewerExecutive Assistant & Office Manager providing high-level administrative support to sales leaders at TeamViewer. Overseeing office operations and leading employee engagement initiatives in Clearwater, FL.
About the role
Key responsibilities & impact- Provide high-level administrative support to sales leaders (calendar management, meetings, travel).
- Act as a strategic partner, supporting planning, key initiatives, and follow-ups.
- Serve as liaison between executives and internal/external stakeholders.
- Prepare presentations, reports, and materials for executive and board meetings.
- Manage confidential information with discretion and professionalism.
- Lead and track special projects, ensuring timelines and deliverables are met.
- Facilitate cross-functional collaboration and alignment on company priorities.
- Oversee daily office operations (supplies, catering, facilities, mail, access systems).
- Coordinate schedules, meeting spaces, transportation, and visitors.
- Manage vendor relationships (cleaning, maintenance) and resolve operational issues.
- Lead employee engagement and culture initiatives.
- Manage new hire travel coordination for onboarding.
- Manage procurement processes, including sourcing, contracts, and purchase orders.
Requirements
What you’ll need- Ability to work independently and proactively.
- Experience in office operations, administration, or employee engagement preferred.
- Procurement and vendor management experience is a plus.
- Strong organizational, multitasking, and problem-solving skills.
- Significant experience in an executive assistant or similar role supporting C-Suite or senior executives.
- Previous experience in a fast-paced technology or software company is highly desirable.
- Proven track record of managing high-level projects, with a strong understanding of business operations.
- Excellent written and verbal communication skills, with the ability to present information clearly and concisely.
- Proficient in using office and collaboration tools such as Microsoft Office Suite (Excel, PowerPoint, Word), Google Workspace, and project management tools (Asana, Trello, etc.).
- High emotional intelligence (EQ) and interpersonal skills, with the ability to build relationships and work effectively with a wide range of stakeholders.
- Ability to maintain confidentiality.
Benefits
Comp & perks- Competitive compensation including stock-based options
- Flexible PTO and paid holidays
- 401(k) with employer matching
- Comprehensive Health insurance package including 100% employer-paid medical coverage
- Up to 12 weeks of Parental Leave
- Basic Life Insurance, Short-Term & Long-Term Disability, 100% employer-paid
- Quarterly teambuilding events, leadership luncheons, and companywide “All Hands” meetings
- Open door policy and business casual dress code
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationtravel coordinationproject managementprocurementvendor managementreport preparationpresentation preparationconfidential information managementemployee engagement
Soft Skills
organizational skillsmultitaskingproblem-solvingcommunication skillsemotional intelligenceinterpersonal skillsindependenceproactivityrelationship buildingcollaboration