TEAM

Event Coordinator

TEAM

full-time

Posted on:

Location Type: Remote

Location: Florida • United States

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About the role

  • Support the planning and execution of various tech specific events (In-person, virtual and hybrid events) from concept through post-event measurement
  • Coordinate all event logistics, including registration, attendee communication, hotel reservations, and vendor support
  • Assist in managing live-streaming, speaker coordination, and on-site technical needs
  • Track key deliverables and timelines to ensure successful event execution across multiple regions
  • Prepare event materials, briefings, and post-event recaps as needed
  • Serve as a central point of contact for cross-functional client teams
  • Support communication between Internal teams to ensure alignment and timely delivery of assets
  • Assist with vendor sourcing, contracting, and coordination, maintaining compliance with client and agency standards
  • Negotiation of contracts with vendors, venues, and suppliers to secure favorable terms
  • Support executive, customer, and partner engagement initiatives for key tech events
  • Provide real-time assistance for VIP attendees, ensuring high-touch service throughout the event experience
  • Manage event documentation, including project trackers, contact lists, and schedules
  • Ability to measure leads and pipelines, given this Is B2B

Requirements

  • Bachelor’s degree in Event Management, Marketing, Communications, or a related field
  • Minimum of 5+ years of experience coordinating events, preferably in an agency or corporate environment
  • Proven ability to manage multiple tasks, timelines, and stakeholders in a fast-paced setting
  • Strong organizational skills with meticulous attention to detail
  • Excellent written and verbal communication skills with a client-service mindset
  • Virtual desktop setup is required; no new software purchases required
  • Experience supporting virtual or hybrid events a plus
  • Ability to travel If needed for event support
  • Proficiency with Google Workspace, Microsoft Office, project tools (e.g. Asana/Smartsheet) and presentation design platforms
Benefits
  • Event Planning & Execution Support
  • Stakeholder & Vendor Coordination
  • Attendee & Executive Engagement
  • Logistics, Reporting & Administration
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event coordinationlogistics managementcontract negotiationlead measurementB2B event management
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationclient-service mindsetmultitaskingstakeholder management
Certifications
Bachelor’s degree in Event ManagementBachelor’s degree in MarketingBachelor’s degree in Communications