RFP Associate

Teaching Strategies, LLC

RFP Associate supporting proposal development and submission for Teaching Strategies. Collaborating with cross-functional teams to gather inputs and ensure timely completion of deliverables.

Posted 6/29/2026full-timeRemote • Texas • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Supports the development and submission of strategic proposal opportunities for state agencies, districts, and other prospective customers.
Coordinates proposal schedules, work plans, milestones, and internal review processes to ensure timely completion of proposal deliverables.
Reviews solicitation documents, identifies proposal requirements, and assists in the development of proposal outlines, compliance matrices, and submission plans.
Reads and understands RFPs and other forms of competitive opportunities from clients and prospective clients.
Maintains proposal action item lists and follows up to ensure assignments are completed and deadlines are met.
Works with the Sr. Director of RFPs and subject matter experts to gather, organize, and develop proposal content.
Assists with proposal writing, editing, proofreading, and formatting to ensure consistency, compliance, accuracy, and quality throughout the proposal lifecycle.
Organizes proposal content and information in the format requested in solicitations and in accordance with company standards.
Coordinates with internal stakeholders across Sales, Product, Marketing, Finance, Customer Success, Legal, and other departments to collect proposal inputs and supporting documentation.
Supports cross-functional collaboration through the use of project management software and data analysis tools.
Arranges delivery and submission of proposals.
Maintains electronic files, proposal content, status trackers, submission records, and supporting documentation related to Public Policy and RFP activities.
Identifies contracting opportunities and participates in the screening and prioritization process for bid/no-bid decisions.
Supports special projects and strategic initiatives as assigned.
Provides administrative support for Legal activities that support customer contracting, vendor onboarding, and proposal processes.
Assists with the collection, organization, tracking, and maintenance of legal, contractual, and company records, files, trackers, and supporting documentation.
Assists with coordination of internal stakeholders to gather information and support documentation requests as needed.
Supports special projects and other administrative activities as assigned.

Requirements

What you’ll need

Bachelor's degree in English, Communications, Business, Public Administration, or a related field preferred.
3–5 years of proposal writing, proposal coordination, contracts administration, project coordination, business operations, contracts administration, or similar operational experience required.
Previous experience in education strongly preferred but not required.
Previous experience with search engines such as RFPSchoolWatch preferred.
Excellent written and oral communication skills required.
Excellent organizational skills and strong attention to detail.
Highly proficient in MS Office suite and comfortable learning document and workflow systems.
Strong project management, organizational, and time-management skills.
Ability to manage multiple deadlines, priorities, and assignments while remaining flexible to adapt to new situations as they arise.
Must be independently motivated and schedule-driven with a proven history of meeting deadlines.
Demonstrated ability to exercise sound independent judgment and take initiative.
Collaborative, resourceful, and able to work independently.
Proven ability to build strong relationships with internal teams and stakeholders.
Ability to work in a fast-paced environment under tight deadlines
Experience working in a fast-paced, high-growth technology or new media environment is a plus.

Benefits

Comp & perks

Competitive compensation package
Employee Equity Appreciation Program
Health and wellness insurance benefits
401k with employer match
Flexible work environment
Unlimited paid time off (which includes paid holidays and Winter Break)
Paid parental leave
Tuition assistance, professional development, and opportunities for career growth
Best in class technology equipment for every employee
Penthouse suite in downtown DC seconds away from Washington Nationals Stadium and Audi Field

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Proposal CoordinationCompliance MatricesDocument FormattingData AnalysisDeadline Management

Soft Skills

Excellent Communication SkillsStrong Attention to DetailIndependently MotivatedCollaborativeResourceful