Program and Operations Associate

Teach Plus

Program and Operations Associate supporting Teach Plus in Pennsylvania by providing best-in-class administrative support across multiple areas. Focusing on logistics, event planning, and data management in a collaborative environment.

Posted 7/30/2026full-timePennsylvania, Texas • 🇺🇸 United StatesJuniorMid-Level💰 $0 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and logistical capabilities in managing events and operational processes, with proficiency in tools like Salesforce and Asana. Exhibits effective communication and collaboration skills across cross-functional teams to support mission-driven initiatives.

Highest-signal resume keywords

Event CoordinationOperational Systems ManagementCross-Functional CommunicationBudget TrackingData Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningProject CoordinationInvoice ReconciliationBudget ManagementApplication ReviewLogistics CoordinationData TrackingReimbursement ProcessingDeadline ManagementOperational Workflow Execution

Soft Skills

Highly OrganizedDetail-OrientedProactiveResourcefulSolutions-Oriented

Tools & Technologies

SalesforceAsanaCampaign MonitorGoogle WorkspaceDocuSignFinancial Platforms

Industry Keywords

Nonprofit AdministrationOperations SupportMission-Driven WorkProgram ExecutionEvent Logistics

About the role

Key responsibilities & impact

Serve as the central support for all operational systems, including, but not limited to, Salesforce, Ramp, Perk, DocuSign, Bill, and Campaign Monitor, to maintain accurate and timely data, reconcile invoices, and maintain mailing lists
Maintain project tasks and deadlines through the team's use of Asana
Project plan and coordinate logistics for 3-4 events monthly (Philly, Pittsburgh, and Harrisburg), including identifying venues, ordering food, managing registration, printing materials, etc
Able to attend at least 2-3 monthly to provide in-person event support. Must be able to do light lifting, moving equipment, set-up, etc., for operations support of in-person events
Coordinate logistics and set up for monthly Policy Fellows and other program sessions (in-person and virtual), including, but not limited to, communicating logistics with teachers, sharing surveys, and facilitating reimbursements
Liaise between the Pennsylvania and central teams, including Communications, Evaluation, Finance, Program, and People, to ensure smooth and effective implementation of operations across these functions
Facilitate the submission of teacher stipends and reimbursements in accordance with finance processes and guidelines to ensure timely payments
Support Pennsylvania program leaders in building and tracking budgets for program expenses
Secure contracts, COIs, and make other purchases as approved by the region/program leader
Coordinate the submission of Act 48 hours for program participants
Serve as the point of contact for the Philly and Pittsburgh shared office spaces
Support the recruitment and selection process across all Teach Plus PA programs by coordinating outreach activities, logistics, and promoting opportunities
Assist with reviewing applications, monitoring the applicant tracking system (Salesforce), assigning assessments, scheduling interviews, and tracking candidates’ statuses and communication
Support the regional teams with outreach by communicating application requirements and program details to applicants through multiple channels, including in-person presentations and webinars.

Requirements

What you’ll need

Have at least two years of professional experience in operations, nonprofit administration, or a related administrative support role
Demonstrated experience coordinating and executing events, projects, or operational processes end-to-end
Highly organized and detail-oriented, with demonstrated ability to manage competing deadlines, logistics, and operational workflows in a fast-paced environment
Quick to learn and effectively use operational systems and tools, including Asana, Salesforce, Campaign Monitor, Google Workspace, and financial or reimbursement platforms, to ensure accurate data management, tracking, and execution across multiple workstreams
Proactive, resourceful, and solutions-oriented, with the ability to independently troubleshoot issues, anticipate operational needs, and adjust priorities as needed
Strong cross-functional communicator who can coordinate effectively across multiple internal teams and external stakeholders while managing independent responsibilities
Comfortable supporting in-person events, including frequent travel within Pennsylvania and hands-on logistical responsibilities such as setup, materials transport, equipment handling, and on-site coordination
Demonstrated commitment to mission-driven work, with interest in supporting organizational operations that improve opportunities and outcomes for students through strong program execution.

Benefits

Comp & perks

generous paid time off
shared summer and winter breaks
Summer Half-Day Fridays
comprehensive health coverage
retirement contributions with immediate vesting
paid parental leave for all caregivers
four-week paid sabbatical after five years of service