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About the role
Key responsibilities & impact- Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.
- Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.
- Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
- Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.
- Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.
- Composes complex (non-technical) correspondence.
- Establishes, maintains, and when necessary, revises Lawyer's files.
- Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
- Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.
- Exercises initiative to propose, develop and maintain standard office precedents and procedures.
- Performs additional duties as requested such as:
- Reception relief.
- Maintains lists of witnesses, Subpoenas, fees, etc.
- Requests fees for payment from Claims department.
- Participates in arranging lawyer’s files for easy access during trials.
- Informs witnesses of scheduled court appearances.
- And other miscellaneous duties as may be assigned from time to time.
- Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.
Requirements
What you’ll need- College diploma in legal secretarial and 5+ years of litigation experience
- Ability to proof and edit legal documents
- You are a motivated self-starter with capability to work productively under pressure
- Excellent oral and written communication skills
- Strong interpersonal and client service skills, professional and positive demeanour
- Superior organization and priority setting skills, strong work ethic and ability to multi-task
- Ability to be conceptual and a creative problem solving skills
- Intermediate MS Office skills; knowledge of standard office equipment and word processing
Benefits
Comp & perks- health and well-being benefits
- savings and retirement programs
- paid time off
- banking benefits and discounts
- career development
- reward and recognition programs
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
transcriptiondrafting legal documentsediting grammarlegal researchproofreadingdocument preparationcalendar managementschedulingnegotiationoffice procedures
Soft Skills
initiativejudgmentcommunication skillsinterpersonal skillsclient service skillsorganization skillspriority settingproblem solvingwork ethicmulti-tasking
Certifications
college diploma in legal secretarial