LOA and Accommodation Administrator
iHeartMedia
Job Level
JuniorMid-Level
About the role
- Provide input and support to HR team in general operations and administrative duties.
- Coordinate recruitment and onboarding processes, including intake meetings and recruitment metrics.
- Collect and manage documentation per BRC Recruitment Process and obtain management approvals.
- Write and maintain job descriptions as required.
- Review and evaluate applicants for qualifications and core values alignment.
- Conduct phone screenings, interviews, and reference checks.
- Hire applicants and authorize hiring paperwork.
- Assist in refining recruitment practices and collaborate with Hiring Managers on Onboarding Plans.
- Ensure IT setup and required onboarding documentation for new hires.
- Send welcome emails and communicate onboarding plans and expectations.
- Prepare swag items and order lunch for new hires on their first day.
- Register fingerprints into National Time clock for production team members.
- Complete HR orientation training with new hires bi-weekly for multiple shifts.
- Complete new hire paperwork and assist Human Resources Manager with onboarding.
- Lead the Social Committee and plan/execute events and initiatives.
- Assist with Inclusion and Diversity initiatives and events.
- Maintain accurate personnel records and compile HR statistical reports.
- Send temporary team member timesheets to recruitment agencies weekly.
- Update and maintain organizational charts.
- Assist with policy writing, implementation, and provide recommendations.
- Advise and assist Managers and Supervisors on policy interpretation and administration.
- Educate employees on company policies, working conditions, benefits, and advancement opportunities.
- Provide general information and assistance internally and externally.
- Assist with health and safety items, committee minutes, first aid supply replenishment, and HR drop box checks.
- Maintain HR files and manage work anniversary gifts, celebrations, and monthly birthday cards.
- Complete other duties as assigned.
Requirements
- Reliable means of transportation (personal vehicle is a requirement) to the Office.
- 4 days onsite and 1 work from home day – hybrid work model.
- A University or College Diploma, preferably in business specializing in Human Resources, or equivalent.
- Experience in high-volume Recruitment of at least 2-3 years in the manufacturing industry.
- Proficiency in project management with the ability to manage multiple tasks simultaneously.
- Strong knowledge of employment laws including FMLA, OSHA standards.
- Excellent communications skills, verbal and written and detail-oriented with a keen eye for accuracy.
- Highly organized and effective time management skills.
- High need and attention to strict confidentiality and discretion pertaining to HR and confidential information.
- Good computer skills and ability to be flexible with following work instructions under tight deadlines.
- Ability to take instructions and directives under the direction of Management.
- High level of personal integrity coupled with a strong work ethic and self-starter approach.
- Ability to make independently assessed decisions, with little to no supervision.
- Conviction to improve personally and support continuous improvement.
- Ability to work in a fast-paced environment.
- Confident, consistent decisive personality.
- Demonstrated commitment to Health & Safety.
