Creative Operations Coordinator

TAVERN

Creative Operations Coordinator supporting project coordination and organizational tasks for agency projects in a hybrid workplace setting. Collaborating with teams to ensure timely delivery of marketing initiatives.

Posted 7/24/2026full-timeNew York City • New York • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination capabilities, with expertise in managing timelines, schedules, and deliverables while ensuring effective communication and collaboration across teams. Proficient in using project management tools and maintaining organized documentation to support branding and marketing initiatives.

Highest-signal resume keywords

Project CoordinationOrganizational SkillsGoogle WorkspaceProject Management ToolsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationMarketing InitiativesEvent CoordinationDocumentation ManagementTask Management

Soft Skills

Attention to DetailTime ManagementProactive AttitudePositive AttitudeFollow-Through

Tools & Technologies

Google WorkspaceFigmaAsanaMonday.comClickUpNotionAdobe Creative Suite

Industry Keywords

BrandingDesignMarketingCreative ProductionAgency Experience

About the role

Key responsibilities & impact

Support the coordination of multiple branding, design, and marketing projects from kickoff through final delivery.
Help maintain project timelines, schedules, task lists, and workback plans.
Schedule internal meetings, client presentations, and project reviews.
Track project progress and follow up with team members on deadlines and deliverables.
Prepare meeting agendas, notes, and action items.
Assist with project documentation and organization.
Help maintain project management systems and ensure information stays up to date.
Organize creative assets, project files, and internal documentation.
Support workflow improvements and agency processes.
Assist with coordinating freelancers, vendors, and production partners when needed.
Help ensure projects stay organized and move efficiently through each stage.
Coordinate calendars and scheduling across internal teams.
Assist with onboarding freelancers and new team members.
Help prepare presentations, meeting materials, and project documentation.
Support internal initiatives that improve collaboration and communication.
Assist with client communications, meeting logistics, and project follow-ups.
Help prepare client presentations and project deliverables.
Ensure feedback, approvals, and action items are documented and shared with the team.
Contribute to creating a seamless client experience throughout each project.
Assist with updating the agency website, social media, newsletters, and case studies.
Support awards submissions, speaking opportunities, and new business materials.
Help organize agency events, photoshoots, and marketing initiatives.

Requirements

What you’ll need

1–3 years of experience in project coordination, operations, account coordination, marketing, or a related role (agency experience is a plus but not required).
Exceptional organizational skills and strong attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
A proactive, positive attitude and willingness to learn.
Strong time management and follow-through.
Comfortable using Google Workspace and Figma.
Experience with project management tools such as Asana, Monday.com, ClickUp, Notion, or similar is a plus.
Bonus Points If You Have
Internship or work experience at a creative, branding, marketing, or advertising agency.
Experience coordinating projects, events, or marketing initiatives.
Interest in branding, design, marketing, or creative production.
Familiarity with Adobe Creative Suite, or other creative tools (not required).

Benefits

Comp & perks

24 Days PTO per year
Paid Holidays
Paid Sick Leave
Summer Fridays
Medical
Dental
401k Matching
Access to other benefits like
HealthAdvocate
One Meidcal
Teladoc
TalkSpace
Kindbody
CitiBike