Executive Assistant

Talent Sam

Executive Assistant responsible for managing schedules, coordinating communications, and handling administrative tasks for senior leadership in a fast-paced environment.

Posted 5/13/2026full-timeRemote • 🇿🇦 South AfricaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage executive calendars, appointments, and meeting schedules
Coordinate internal and external communications on behalf of leadership
Organize meetings, prepare agendas, and take meeting notes when required
Handle travel arrangements, accommodations, and expense reporting
Prepare reports, presentations, and business documents
Maintain confidential files, records, and sensitive information
Assist with project coordination and follow-up on action items
Screen and prioritize emails, calls, and requests for executives
Support day-to-day administrative and operational tasks
Collaborate with internal teams to ensure smooth workflow and communication

Requirements

What you’ll need

Proven experience as an Executive Assistant, Administrative Assistant, or similar role
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
High level of professionalism and confidentiality
Proficiency with Microsoft Office, Google Workspace, and virtual collaboration tools
Ability to prioritize tasks and manage deadlines effectively
Strong attention to detail and problem-solving skills
Ability to work independently with minimal supervision
Experience coordinating schedules and managing executive calendars
Comfortable working in fast-paced and dynamic environments

Benefits

Comp & perks

Work from home
Professional development opportunities
Flexible work hours

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationtravel arrangementsexpense reportingreport preparationpresentation preparationdocument preparationproject coordinationemail screeningtask prioritization

Soft Skills

verbal communicationwritten communicationorganizational skillsmultitaskingprofessionalismconfidentialityattention to detailproblem-solvingindependenceadaptability