Administrative Manager

Talent Hub By LS

Administrative Manager overseeing daily operations, purchasing, and customer service at Fuelbox, a bi-metal saw blade supplier.

Posted 7/11/2026full-timeRemote • 🇨🇴 ColombiaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Oversee daily administrative and operational activities to ensure efficient business operations.
Develop, document, and improve company procedures and standard operating processes.
Identify operational inefficiencies and implement practical process improvements.
Monitor operational KPIs and recommend strategies to improve productivity.
Coordinate cross-functional initiatives between Sales, Purchasing, Customer Service, Warehouse, Accounting, and Leadership.
Lead special projects and company-wide operational initiatives.
Oversee purchasing activities to maintain inventory availability while meeting business objectives.
Evaluate vendor performance based on pricing, quality, delivery, and service.
Build and maintain strong relationships with suppliers.
Negotiate pricing, purchasing terms, and vendor agreements when appropriate.
Analyze purchasing trends and identify cost-saving opportunities.
Support sourcing initiatives for new vendors and products.
Monitor inventory accuracy and product availability.
Collaborate with warehouse operations on replenishment and inventory control.
Analyze inventory reports to identify shortages, excess inventory, and purchasing opportunities.
Improve inventory management procedures and reporting.
Coordinate inventory audits and reconciliation activities.
Oversee customer service processes to ensure exceptional customer satisfaction.
Establish customer service standards and monitor service performance.
Resolve escalated customer issues.
Manage office administration, facilities, equipment, and vendor relationships.
Improve administrative workflows and office systems.
Maintain company records and document management processes.
Support budgeting, financial reporting, and month-end reconciliation activities.
Assist with Accounts Payable and Accounts Receivable processes.
Review operational expenses and purchasing performance.
Monitor financial and operational KPIs.
Maintain data integrity within Microsoft Dynamics 365 Business Central.
Identify automation opportunities and implement technology solutions to improve efficiency.
Create operational dashboards and reports to support leadership decision-making.

Requirements

What you’ll need

Minimum of 5 years of experience in administration, operations, purchasing, finance support, business management, or related fields.
Experience leading cross-functional operational initiatives.
Experience improving business processes and operational workflows.
Experience within industrial distribution or manufacturing is preferred.
Strong knowledge of administrative and operational management.
Experience in purchasing, inventory management, and vendor relations.
Understanding of budgeting, financial reporting, and operational metrics.
Experience implementing process improvements and scalable business systems.
Advanced proficiency in Microsoft Office, especially Excel.
Experience with Microsoft Dynamics 365 Business Central is preferred.
Familiarity with business reporting and operational dashboards.
Excellent organizational and project management skills.
Strong analytical and problem-solving abilities.
Excellent communication and interpersonal skills.
Ability to exercise independent judgment and make operational decisions.
High attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Leadership, collaboration, and continuous improvement mindset.

Benefits

Comp & perks

Health insurance
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Process ImprovementInventory ManagementFinancial ReportingBudgetingOperational MetricsCross-Functional LeadershipData AnalysisMicrosoft Dynamics 365 Business CentralMicrosoft ExcelOperational Dashboards

Soft Skills

Excellent CommunicationOrganizational SkillsAnalytical AbilitiesProblem-SolvingAttention to Detail