Executive Assistant

Talent Hackers

Executive Assistant managing administrative and accounting tasks in a remote setting. Supports daily operations and project coordination with strong organizational skills.

Posted 5/27/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Monitor multiple inboxes to triage and respond to client questions and concerns
Assist with various accounting tasks on a regular basis
Perform ad hoc payment, invoice management, file management, etc
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with project management tasks (track deadlines/ coordinate to ensure success)
Assist with business administrative and personal tasks as needed
Create SOPs and other documentation as needed

Requirements

What you’ll need

3+ years experience in an EA, administrative, or accounting-based role
Strong verbal and written English communication skills
1 - 2+ years experience with Quickbooks Desktop version
Experience using notetakers and AI tools to create documentation
Strong organizational and planning skills
Excellent time management skills and ability to multitask and prioritize
Background with Notion and Monday.com for project management (or similar tools)
Familiarity with WeChat (ideal) and Zoom for internal team coordination / communication
Ability to work full-time EST

Benefits

Comp & perks

Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accountinginvoice managementfile managementproject managementdocumentationSOP creationQuickbooksnotetakersAI tools

Soft Skills

verbal communicationwritten communicationorganizational skillsplanning skillstime managementmultitaskingprioritization