Administrative Assistant – Real Estate

Talent Hackers

Executive Administrative and Operations Coordinator managing inboxes and transactions for real estate. Supporting day-to-day operations across multiple stakeholders in a fast-paced environment.

Posted 5/13/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Monitor multiple inboxes to triage and respond to client questions and concerns
Perform ad hoc payment, invoice management, file management, etc
Upload and manage MLS listings following SOPs
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs (including lease agreements, written offers, etc)
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with personal tasks as needed

Requirements

What you’ll need

3+ years experience working in as an admin (preferably in a Real Estate setting)
Strong (C-level) verbal and written English communication skills
Strong organizational and planning skills
Demonstrated experience working in a fast paced office managing time sensitive tasks
Excellent time management skills and ability to multitask and prioritize
Background with MLS and Dotloop (or similar tools)
Ability to work full-time EST

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoice managementfile managementcalendar managementschedulingpreparing correspondenceediting communicationsreport preparationmeeting coordinationtime managementmultitasking

Soft Skills

verbal communicationwritten communicationorganizational skillsplanning skillsability to prioritizeability to work independentlyattention to detailinterpersonal skillsadaptabilityproblem-solving