Administrative Assistant – Real Estate

Talent Hackers

Executive Administrative and Operations Coordinator managing inboxes, scheduling, and client communications in real estate. Supporting daily operations across multiple stakeholders in a fast-paced environment.

Posted 5/9/2026full-timeRemote • 🦁 Anywhere in AfricaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage inboxes, scheduling, client communications, and real estate documentation
Monitor multiple inboxes to triage and respond to client questions and concerns
Perform ad hoc payment, invoice management, file management, etc
Upload and manage MLS listings following SOPs
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs (including lease agreements, written offers, etc)
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with personal tasks as needed

Requirements

What you’ll need

3+ years experience working in as an admin (preferably in a Real Estate setting)
Strong (C-level) verbal and written English communication skills
Strong organizational and planning skills
Demonstrated experience working in a fast paced office managing time sensitive tasks
Excellent time management skills and ability to multitask and prioritize
Background with MLS and Dotloop (or similar tools)
Ability to work full-time EST

Benefits

Comp & perks

Health insurance
Paid time off

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoice managementfile managementMLS listings managementdocument preparationcorrespondence editingpresentation preparationreport preparationcalendar managementmeeting coordinationtime management

Soft Skills

verbal communicationwritten communicationorganizational skillsplanning skillsmultitaskingprioritizationadaptabilityattention to detailclient communicationinterpersonal skills