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Administrative Manager – Construction Services
TAKKIONAdministrative Manager leading the administrative operations function for Construction Services. Supervising teams to ensure compliance and efficiency in project administration, payroll, and documentation.
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Supervise, coach, and develop a team of operations administrators, compliance specialists, D365 administrators, and site administrative personnel.
- Assign work, monitor performance, establish priorities, and ensure administrative deadlines and service expectations are met.
- Participate in hiring, onboarding, training, performance management, corrective action recommendations, and workforce planning for the administrative team.
- Oversee time and labor administration, including time entry support, labor coding accuracy, corrections, approvals, and payroll deadline compliance.
- Partner with Payroll, HR, Operations, and site leadership to resolve timekeeping, labor, pay, and project coding issues.
- Oversee administrative support for PWA/IRA compliance, including prevailing wage, apprenticeship, certified payroll inputs, labor documentation, and audit readiness.
- Maintain standardized procedures, checklists, and documentation controls for compliance-related administrative processes.
- Oversee Dynamics 365 administrative activities, including user support, data accuracy, workflow compliance, issue resolution, and process improvement.
- Ensure construction site administrators follow consistent processes for timekeeping support, project documentation, workforce records, daily reports, and site administrative needs.
- Serve as an escalation point for administrative, payroll, compliance, system, and field support issues.
- Develop and maintain SOPs, administrative controls, reporting routines, and KPIs for the Construction Services administrative function.
- Identify process gaps and implement improvements to increase accuracy, efficiency, compliance, and consistency across projects and sites.
Requirements
What you’ll need- 5+ years of experience in construction administration, operations administration, payroll support, labor compliance, project administration, or a related field.
- 2+ years of supervisory or team leadership experience.
- Experience supporting field-based, construction, energy, industrial services, or project-based operations.
- Working knowledge of timekeeping, labor administration, project documentation, payroll coordination, and job costing support.
- Familiarity with prevailing wage, apprenticeship tracking, certified payroll, IRA, PWA, Davis-Bacon, or public works compliance requirements.
- Experience using ERP, HRIS, payroll, timekeeping, or project administration systems.
- Strong leadership, organizational, analytical, communication, and problem-solving skills.
- Ability to manage multiple priorities, deadlines, stakeholders, and active projects.
- High attention to detail and strong documentation discipline.
Benefits
Comp & perks- Health insurance
- Paid time off
- Flexible work arrangements
- Professional development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
construction administrationoperations administrationpayroll supportlabor complianceproject administrationtimekeepinglabor administrationproject documentationjob costingprocess improvement
Soft Skills
leadershiporganizational skillsanalytical skillscommunication skillsproblem-solving skillsattention to detaildocumentation discipline