Administrative Manager – Construction Services

TAKKION

Administrative Manager leading the administrative operations function for Construction Services. Supervising teams to ensure compliance and efficiency in project administration, payroll, and documentation.

Posted 6/16/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

construction administrationoperations administrationpayroll supportlabor complianceproject administrationtimekeepinglabor administrationproject documentationjob costingprocess improvement

Soft Skills

leadershiporganizational skillsanalytical skillscommunication skillsproblem-solving skillsattention to detaildocumentation discipline

Tools & Technologies

Dynamics 365ERP systemsHRISpayroll systemstimekeeping systemsproject administration systems

Industry Keywords

prevailing wageapprenticeship trackingcertified payrollIRA compliancePWA complianceDavis-Bacon compliancepublic works compliance

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Supervise, coach, and develop a team of operations administrators, compliance specialists, D365 administrators, and site administrative personnel.
Assign work, monitor performance, establish priorities, and ensure administrative deadlines and service expectations are met.
Participate in hiring, onboarding, training, performance management, corrective action recommendations, and workforce planning for the administrative team.
Oversee time and labor administration, including time entry support, labor coding accuracy, corrections, approvals, and payroll deadline compliance.
Partner with Payroll, HR, Operations, and site leadership to resolve timekeeping, labor, pay, and project coding issues.
Oversee administrative support for PWA/IRA compliance, including prevailing wage, apprenticeship, certified payroll inputs, labor documentation, and audit readiness.
Maintain standardized procedures, checklists, and documentation controls for compliance-related administrative processes.
Oversee Dynamics 365 administrative activities, including user support, data accuracy, workflow compliance, issue resolution, and process improvement.
Ensure construction site administrators follow consistent processes for timekeeping support, project documentation, workforce records, daily reports, and site administrative needs.
Serve as an escalation point for administrative, payroll, compliance, system, and field support issues.
Develop and maintain SOPs, administrative controls, reporting routines, and KPIs for the Construction Services administrative function.
Identify process gaps and implement improvements to increase accuracy, efficiency, compliance, and consistency across projects and sites.

Requirements

What you’ll need

5+ years of experience in construction administration, operations administration, payroll support, labor compliance, project administration, or a related field.
2+ years of supervisory or team leadership experience.
Experience supporting field-based, construction, energy, industrial services, or project-based operations.
Working knowledge of timekeeping, labor administration, project documentation, payroll coordination, and job costing support.
Familiarity with prevailing wage, apprenticeship tracking, certified payroll, IRA, PWA, Davis-Bacon, or public works compliance requirements.
Experience using ERP, HRIS, payroll, timekeeping, or project administration systems.
Strong leadership, organizational, analytical, communication, and problem-solving skills.
Ability to manage multiple priorities, deadlines, stakeholders, and active projects.
High attention to detail and strong documentation discipline.

Benefits

Comp & perks

Health insurance
Paid time off
Flexible work arrangements
Professional development