Talent Acquisition Coordinator – Contract

Tailscale

Talent Acquisition Coordinator coordinating interviews and candidate experiences at Tailscale, a secure networking software company. Improving recruiting operations, workflows, documentation, and automation.

Posted 9/3/2026contractRemote • 🇨🇦 CanadaMid-LevelSenior💰 CA$53 - CA$60 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in recruiting coordination and Talent Acquisition, with a strong focus on managing complex scheduling, enhancing candidate experience, and utilizing recruiting technology and AI-enabled tools. Proven ability to build relationships with stakeholders and improve recruiting workflows in a fast-paced environment.

Highest-signal resume keywords

Recruiting CoordinationComplex Scheduling ManagementStrong Communication SkillsProactive Problem-SolvingExperience with Recruiting Systems

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting CoordinationScheduling ManagementProcess ImprovementData ManagementWorkflow Documentation

Soft Skills

Organizational SkillsAttention to DetailAdaptabilityOwnership and UrgencyRelationship Building

Tools & Technologies

GreenhouseModernLoopGoogle WorkspaceSlackAI-Enabled Recruiting Tools

Industry Keywords

Talent AcquisitionPeople OperationsCandidate ExperienceHigh-Growth EnvironmentGlobally Distributed Technology

About the role

Key responsibilities & impact

Coordinate phone screens, assessments, panel interviews, and other interview stages across candidates, interviewers, and time zones
Manage complex scheduling and changing priorities
Ensure candidates and interview teams receive needed information and support
Identify and resolve scheduling conflicts, process gaps, and potential delays
Deliver a thoughtful, consistent, high-touch candidate experience
Serve as a key candidate contact with clear, timely communication and support
Partner with Talent Acquisition Partners to keep candidates informed and engaged
Build relationships with Talent Acquisition Partners, Sourcers, hiring managers, interview teams, and cross-functional partners
Support interview logistics, process questions, pre-briefs, debriefs, and coordination needs
Maintain accurate recruiting data, candidate records, interview plans, workflows, and documentation
Identify inefficiencies and recommend recruiting process improvements
Partner with Talent Acquisition Operations on reporting, documentation, tools, and automation
Support adoption of recruiting technology and AI-enabled tools
Support Talent Acquisition programs and projects
Maintain recruiting resources, templates, documentation, and team knowledge
Contribute to employer brand, referrals, recruiting events, and other talent initiatives

Requirements

What you’ll need

Experience in recruiting coordination, Talent Acquisition, People Operations, or a similarly fast-paced and highly organized environment
Ability to manage complex scheduling across multiple stakeholders, priorities, and time zones with exceptional attention to detail
Strong organizational and prioritization skills
Proactive problem-solving skills, sound judgment, and ability to anticipate issues, find solutions, and escalate when appropriate
Strong written and verbal communication skills
Strong sense of ownership and urgency
Adaptability as priorities, processes, and business needs evolve
Experience with recruiting systems and collaboration tools such as Greenhouse, ModernLoop, Google Workspace, and Slack
Curiosity about automation and AI-enabled recruiting tools
Nice to have: experience supporting recruiting in a high-growth or globally distributed technology company
Nice to have: experience coordinating complex technical, GTM, or executive interview processes
Nice to have: experience improving recruiting workflows or coordination processes
Nice to have: comfort using data, automation, or AI-enabled tools
Nice to have: track record of creating an exceptional candidate and hiring-team experience

Benefits

Comp & perks

Inclusive, flexible environment
Competitive total compensation package (note: contract position is not eligible for the full-time, exempt benefits listed below)
Remote-first work environment
Virtual and in-person social events
Corporate co-working program
Employer-funded retirement contributions (full-time benefit; contract exclusion noted)
Annual company retreat and team off-sites (contract exclusion not explicitly stated)
$1500 USD annually for professional development (full-time benefit; contract exclusion noted)
Mentorship, coaching, and internal promotion opportunities (full-time benefit; contract exclusion noted)
Flexible paid time off program (full-time benefit; contract exclusion noted)
Company-owned laptop (Mac or PC) (full-time benefit; contract exclusion noted)
Monthly home internet reimbursement (full-time benefit; contract exclusion noted)
$500 USD workstation customization allowance (full-time benefit; contract exclusion noted)
Paid parental leave top-ups (full-time benefit; contract exclusion noted)
Accessible and inclusive hiring process with accommodations available