Executive Assistant to Executive Director – HCBS In-Home Service Agency

T&T SALVAGE LLC

Executive Assistant providing confidential support to the Executive Director at T&T Cares. Responsibilities include managing calendars, correspondence, and operational coordination with stakeholders.

Posted 7/30/2026full-timeBoring • Oregon • 🇺🇸 United StatesLead💰 $65,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational, communication, and project management skills while providing executive support. Proficient in managing complex calendars, drafting professional correspondence, and maintaining confidentiality in sensitive matters.

Highest-signal resume keywords

Executive Support ExperienceOrganizational SkillsProject ManagementGoogle Workspace ProficiencyConfidentiality and Discretion

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementCalendar ManagementProfessional CorrespondenceTask PrioritizationMeeting Preparation

Soft Skills

Excellent Communication SkillsJudgmentProfessionalism

Tools & Technologies

Google WorkspaceMicrosoft OfficeDocuSignCloud-Based Document Management SystemsEXPRSTherapPaychex FlexBlazeJotForm

Certifications & Qualifications

Criminal Background CheckOregon Abuse Registry Clearance

Industry Keywords

Executive ResponsibilitiesConfidential SupportStakeholder CommunicationsIn-State TravelOregon Residency

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Provide comprehensive, confidential support to the Owner and Executive Director.
Extend the Director's capacity across the full range of executive responsibilities — operational, administrative, regulatory, and personal.
Serve as the primary point of coordination for the Director's calendar, correspondence, project pipeline, and stakeholder communications.
Manage the Director's professional and personal calendars, ensuring alignment across business priorities and personal commitments.
Triage incoming communications, identify items requiring the Director's attention, and respond directly to matters within scope.
Prepare meeting materials, agendas, briefings, and follow-up summaries.
Maintain the Director's task list and proactively surface priorities, deadlines, and dependencies.
Draft, format, and finalize professional correspondence, internal memoranda, formal letters to state agencies, HR documentation, and policy materials.
Serve as a liaison among internal departments to advance executive priorities.
Arrange in-state travel, accommodations, and itineraries.

Requirements

What you’ll need

Minimum of three years of executive, administrative, or operations support experience, preferably in direct support of a founder, owner, or senior executive.
Excellent written and verbal communication skills.
Demonstrated organizational, prioritization, and project management capabilities.
High level of discretion, judgment, and professionalism in handling confidential matters.
Proficiency with Google Workspace, Microsoft Office, DocuSign, and cloud-based document management systems.
Willingness and capacity to learn agency-specific platforms, including eXPRS, Therap, Paychex Flex, Blaze, and JotForm.
Oregon residency, valid driver's license, reliable transportation, and current auto insurance.
Ability to travel periodically within Oregon.
Successful completion of a criminal background check and Oregon abuse registry clearance, as required for HCBS-affiliated personnel.
Dedicated home office environment suitable for confidential work, including high-speed internet and secure handling of PHI.

Benefits

Comp & perks

Paid time off and holiday schedule
Mileage reimbursement for in-state travel
Company-provided equipment for remote work
Professional development opportunities in HCBS administration and compliance
Health, 401k, time off