SYNVIA

Recruitment

• Conduct recruitment and selection processes for all areas of the company.
• Coordinate profile alignment, job posting, conduct interviews, make offers, and provide feedback to all candidates.
• Prepare assessments of selected candidates for hiring managers, ensuring communication throughout all stages of the selection process.
• Keep vacancy management records up to date.
• Support job vacancy communications on social media.
• Schedule pre-employment medical exams and follow up on new hire admissions.
• Support onboarding logistics.
• Source and attract candidates across multiple channels.
• Lead development and engagement programs.

Recruitment and Selection Analyst

Sales

• Identify, prospect, and qualify potential leads;
• Develop and maintain a robust pipeline of opportunities;
• Manage the entire sales cycle (prospecting, qualification, presentation, negotiation, and closing);
• Map stakeholders and decision-makers within target companies;
• Deliver presentations and technical demonstrations of the software;
• Develop customized commercial proposals;
• Negotiate contractual terms and commercial conditions;
• Build and maintain strategic customer relationships;
• Collaborate with post-sales teams to ensure customer satisfaction;
• Identify upselling and cross-selling opportunities;
• Maintain deep knowledge of our software solutions;
• Understand the specific needs of each industry sector (industry, retail, services, etc.);
• Analyze competitors and position our competitive differentiators.

Sales Executive, B2B Software

Administration

• Prepare commercial proposals for the bioequivalence and pharmaceutical equivalence areas
• Assist the Finance Department with issuing invoices by preparing client registration forms and entering contracts into the system
• Monitor the signature workflow for contracts and other documents
• Assist in developing new departmental workflows
• Generate performance indicator reports to support management in monitoring the commercial team's performance.

Junior Commercial Administration Analyst

Analyst

• Manage all stages of proposals for full-service clinical studies or specific services (monitoring, Project Management, statistics, regulatory and medical/scientific).
• Review and analyze RFPs to ensure proper understanding of scope, requirements, complexity and risks.
• Develop proposal strategy (assumptions, rationale, timeline, resourcing).
• Prepare budgets, cost tables, resource estimates and technical justifications.
• Conduct operational feasibility analyses, including potential sites, epidemiology, recruitment capacity, inclusion/exclusion criteria and study risks.
• Assess availability of internal/external resources and propose alternative solutions.
• Build timeline and risk scenarios with mitigation plans for internal teams and client review.
• Organize and lead strategic meetings with Operations, Project Management, Statistics, Regulatory, Pharmacovigilance, Finance and other areas involved in the study.
• Work together with Business Development in client relationships, participating in meetings, technical presentations or Q&A sessions.
• Interact with external vendors for quotes (laboratories, couriers, specialized services).
• Ensure all delivered documents (proposal, budget, technical annexes) comply with Synvia standards, client expectations and agreed deadlines.
• Perform technical review and quality control of colleagues’ proposals (peer review).
• Contribute to continuous improvement of models, templates and internal processes.
• Monitor the sales funnel, keeping status updated and ensuring continuous communication flow with clients.
• Prepare executive presentations, BID materials and management reports.
• Support initial project planning (handover to PMO and Operations), when applicable.
• Provide technical guidance to more junior analysts or specialists.
• Support implementation of best practices in the Proposals, Feasibility and Business Development areas.

Project Feasibility and Pricing Analyst

Account Executive

• Lead the consultative sales process from the first qualified contact through to closing;
• Conduct regular commercial visits with existing and prospective clients;
• Hold diagnostic meetings to understand customer needs, challenges and objectives;
• Deliver presentations tailored to the client’s identified needs;
• Prepare and present commercial proposals and customized solutions aligned with each client’s situation;
• Manage the opportunity pipeline in the CRM, ensuring up-to-date information and reliable forecasting;
• Lead negotiations, align expectations and handle commercial discussions with decision-makers;
• Develop and maintain strategic relationships with prospective and active clients;
• Collaborate with internal teams (pre-sales, implementation, support, marketing) to ensure smooth processes and a positive customer experience;
• Monitor performance KPIs such as conversion rate and forecast accuracy, among others;
• Participate in events, demonstrations and presentations that strengthen the company’s market presence;
• Identify opportunities to improve the sales process and provide structured feedback.

Sales Executive

Project Manager

• Conduct trainings relevant to the role and keep training records up to date;
• Assist with administrative aspects of clinical trials, providing support to the study team (monitors and clinical project managers);
• Assist in collecting and preparing documents from research sites during the conduct of the clinical trial;
• Prepare the study Trial Master File (TMF) and assist in its ongoing maintenance;
• Prepare the Investigator Site File (ISF);
• Conduct clinical trial activities in accordance with applicable regulations, Good Clinical Practice (GCP), and protocol guidelines;
• Support meeting activities such as scheduling, planning, and preparing minutes;
• Provide support to clinical research monitors, clinical project managers, the monitoring manager, and the head of operations;
• Assist in identifying potential research sites;
• Perform co-monitoring activities for training purposes and assist clinical research monitors during site monitoring visits;
• Support the clinical research monitor in the absence of the clinical project manager.

Recruitment and Selection Analyst

Sales Executive, B2B Software

Junior Commercial Administration Analyst

Project Feasibility and Pricing Analyst

Sales Executive

Clinical Projects Analyst – CRO