Data Management Specialist

Sylvan Health

Data Management Specialist managing healthcare data operations remotely. Handling appointment and payment data across multiple systems while maintaining communication with internal teams.

Posted 7/1/2026contractRemote • 🇺🇸 United StatesJuniorMid-Level💰 $20 per hourWebsite

About the role

Key responsibilities & impact

Managing daily data transfers of patient appointment and payment information in collaboration with Customer Success and Operations teams
Exporting, formatting, and delivering appointment reports from EHRs (like Medent, Healthie, athena) to designated destinations (client EHRs, Sylvan Health SharePoint, or other required formats)
Reviewing intake schedule update reports from clients and updating appointment statuses in EHRs with appropriate notes and next steps within the same business day
Supporting partner-specific data and file management workflows, including custom processes related to self-pay requirements within partner EHRs
Maintain clear, timely communication with the Sylvan Health team regarding questions, updates, and progress using agreed-upon channels (Microsoft Teams, Outlook, or phone as needed)
This role does not include direct communication with external partners or patients
Complete reporting updates and data management tasks within the same business day
Proactively notify Sylvan Health in writing if any delivery timelines are at risk of delay

Requirements

What you’ll need

Legally Authorized to work in the U.S.
2+ years of experience with healthcare data file management across multiple internal provider systems (EHRs)
Strong interpersonal and proactive communication skills
Demonstrated ability to manage sensitive, complex, or fast-moving situations in real time
Ability to communicate clearly across phone, SMS, and email with internal teams
Strong organizational skills and attention to detail
Comfortable adapting to evolving workflows and operational processes
Ability to work efficiently across multiple software systems simultaneously
Bachelor's degree preferred, but not required
Helpful but not required: Previous experience or working knowledge in nutrition or Medical Nutrition Therapy space

Benefits

Comp & perks

1099 structure
Fully Remote Position
Contractor will be compensated at a rate of $20.00 per hour
This is a medium-sized project with an estimated duration of ~3 months. We are looking for an efficient and execution-driven specialist who has a proven track record in file and systems management, with excellent attention to detail.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Data ManagementAppointment ReportingFile Management WorkflowsEHR SystemsData Transfer

Soft Skills

Interpersonal SkillsAdaptabilityClear Communication