Senior Document Controller, BMS - Engineering

Sword Group

Senior-level role responsible for document control and compliance in BMS for energy sector. Engages with stakeholders to enhance documentation processes and uphold governance standards.

Posted 5/15/2026full-timeAberdeen • 🇬🇧 United KingdomSeniorWebsite

About the role

Key responsibilities & impact

Take ownership of the end-to-end document lifecycle, ensuring all documentation is controlled, compliant, and fully traceable from creation through to archival
Apply and maintain document control standards, including numbering, metadata, classification, version control, and audit trails
Ensure only current, approved documentation is available for operational use, supporting structured review cycles and managing document changes
Support governance and compliance by performing quality checks, maintaining audit readiness, and providing documentation for audits and assurance activities
Act as a key point of contact for document control, working closely with stakeholders to coordinate reviews, approvals, and document updates
Provide guidance and support to users on document standards, templates, and system usage, helping to embed consistent ways of working
Administer and support SharePoint-based BMS environments, including document libraries, metadata, workflows, permissions, and controlled publishing processes
Support BusinessPort Agility systems, managing document workflows, relationships, and updates aligned to business processes
Monitor and improve document control processes, identifying opportunities to simplify structures, enhance usability, and drive consistency
Produce reporting and metrics to support compliance, transparency, and management insight
Mentor and support junior team members, promoting strong information management practices across the business

Requirements

What you’ll need

Significant experience in document control within oil and gas, energy, or other regulated industries
Strong understanding of Business Management Systems (BMS) or Company Management Systems (CMS)
Proven experience working within SharePoint-based document control environments and/or BusinessPort Agility platforms
Solid knowledge of metadata models, workflows, permissions, and controlled publishing processes
Extensive experience managing document lifecycle, version control, and audit compliance
Experience supporting audits, regulatory inspections, and management system reviews
Strong understanding of document numbering, classification, and governance frameworks
Excellent communication skills, with the ability to engage across technical and non-technical stakeholders
Detail-oriented with a structured and disciplined approach to document control
Proactive and self-motivated, with a continuous improvement mindset
Comfortable coaching and supporting users to adopt best practices
Ability to work independently while contributing to wider team and organisational goals

Benefits

Comp & perks

Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document controlmetadata modelsversion controlaudit compliancedocument lifecycle managementworkflow managementgovernance frameworksquality checksreporting and metricsdocument classification

Soft Skills

excellent communicationdetail-orientedproactiveself-motivatedcoachingsupporting usersstructured approachcontinuous improvement mindsetstakeholder engagementmentoring