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Information Management Analyst
Sword GroupInformation Management Analyst supporting a key client in effective data governance and information use. Collaborating with teams to improve document management and data quality.
About the role
Key responsibilities & impact- Provide operational support for enterprise document management systems (e.g. Assai, Controlled Library, SharePoint-based platforms)
- Support document control practices including metadata, classification, and lifecycle management
- Assist with migrations from legacy systems and shared drives into approved enterprise platforms
- Identify and remediate duplicate, obsolete, or non-compliant content
- Apply and reinforce Information Management standards, governance, and procedures
- Support audits, reporting, and health checks of IM practices
- Act as a point of contact for IM queries, providing guidance and user support
- Support training delivery, user guides, and adoption activities to drive engagement
- Contribute to IMaaS delivery activities, enhancements, and continuous improvement initiatives
Requirements
What you’ll need- Experience in Information Management, Document Control (ideally Assai), or Digital Operations roles
- Understanding of document management principles and information governance
- Experience supporting enterprise digital platforms (e.g. EDMS, SharePoint, Microsoft 365)
- Strong organisational skills and attention to detail
- Ability to manage multiple priorities within a service-based environment
- Strong communication and stakeholder engagement skills
- Experience working with sensitive data within GDPR frameworks
- Desirable:
- Experience with Assai, Renewables Controlled Library, or similar EDMS platforms
- Knowledge of ISO 19650 standards
- Experience within renewables, engineering, or asset-based environments
- Experience supporting system rollouts, enhancements, or data/content migrations
- Understanding of information risk, audit, or regulatory environments
Benefits
Comp & perks- Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
- Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
- A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document managementinformation governancemetadata managementclassificationlifecycle managementdata migrationcontent remediationaudit supportGDPR complianceISO 19650
Soft Skills
organizational skillsattention to detailcommunication skillsstakeholder engagementmulti-priority management