Project Management Administrator

Switzerland Global Enterprise

Project Management Admin supporting GE Vernova's regional operations with project administration and coordination. Responsibilities include documentation management, financial alignment, and logistics support.

Posted 7/22/2026full-timeRiyadh • 🇸🇦 Saudi ArabiaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project administration capabilities, including proficiency in project management software, invoice preparation, and procurement processes. Excels in organizational skills, attention to detail, and effective communication to support project managers and team members.

Highest-signal resume keywords

Project AdministrationProcurement ProcessesMicrosoft Office Suite ProficiencyStrong Communication AbilitiesAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementData EntryInvoice PreparationCost AnalysisDocument ManagementPurchase Order TrackingCash Collection SupportLogistics CoordinationReportingProblem Analysis

Soft Skills

Organizational SkillsTime ManagementTeam CollaborationMultitaskingVerbal Communication

Tools & Technologies

Project Management SoftwareSAP

Industry Keywords

Business AdministrationEngineeringContractual RecordsBank GuaranteesSub-Contractor CoordinationAudit SupportDocumentation

About the role

Key responsibilities & impact

Provide administrative support to project managers and team members on ongoing projects and operational portfolio
Support reporting and data entry for: PPM, Billing plans, invoicing information
Coordination for invoice preparation and collection of documentation for sub-contractors (TTI)
Assist PM in Reviewing the cost positions and back charge to the right cost lines
Assist PM in Bank Guarantee preparation and support for Letter of Credit review
Billing Draft Preparation with the customers which have specific invoice formats…
Support PMs in aligning communications to customers in the right template and following up with all internal/external functions for Project related activities
Assist project managers in preparing and maintaining project documentation, including Bank Guarantees, insurance documents, and other contractual records.
Support cash collection activities and coordinate with relevant teams to ensure timely receipts, ensure collection of PDs
Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment.
Support project procurement processes, including preparation and tracking of purchase orders, Goods Receipt Notes (GRN), logistics coordination, and supplier payment processing.
Prepare, distribute, and manage project reports and correspondence ; PPM to understand the open commitments and outstanding billing milestones
Monitor project progress and update status reports : project closeouts …etc
Organize, govern, and maintain archives and document ensuring all project files are accurately stored and updated.
Organize sub-regional reviews : punch list items follow up, project specific meetings.
Keep reporting on: sales, CM, billing, cash and PDs by sub-region on weekly basis
Support onboarding of new project team members.
Act as a bridge between auditors and OTR team/PMs to provide relevant information to support audit process.

Requirements

What you’ll need

Bachelor’s degree or equivalent experience in business administration, project management, engineering or related field.
Minimum 2 years of experience in project administration
Proficiency in Microsoft Office Suite and project management software.
Attention to detail and ability to multitask in a fast-paced environment.
Excellent organizational and time management skills
Ability to work collaboratively in a team
Strong written and verbal communication abilities
Preferably good experience in project administration and procurement processes and Familiarity with SAP
Demonstrate ability to analyze and resolve problems
Ability to document, consolidate information

Benefits

Comp & perks

Relocation Assistance Provided: No