Administrative Coordinator
Switch
full-time
Posted on:
Location Type: Office
Location: Las Vegas • Nevada • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide ongoing administrative support to the Management Team.
- Provide support in managing files, including: Compliance, electronic file organization and management, correspondence, agreements, competitive information, customer information, and industry information.
- Assist in the preparation of all handouts and presentation materials as requested; catering and facilitating of breakfast, lunch and/or dinner as well as required meetings.
- Prepare PowerPoint presentations and handle special projects as assigned.
- Enhance presentations by creating and editing the appropriate information on slides; ensure copies and various handouts are distributed to the appropriate individuals.
- Prepare reports through excel on a variety of items.
- Prepare letters and memos as requested; edits for spelling, grammar and style to ensure the best possible presentation using red-lining to edit as requested to verify required changes are made.
- Maintain schedules in Microsoft Outlook and schedules appointments as authorized.
- Schedule and confirm both internal and external meetings as required.
- Process office supply orders and maintains supply stock for the Management Team.
- Track overall travel expenses and make travel arrangements for management team to ensure needs are met at a reasonable cost; identifies cost effective travel options within traveler's stated parameters.
- Prepare individual travel itineraries and maintain agendas for trips as requested.
- Input purchasing requests for the department by verifying coding, checking for accurate details, and tracking the purchase orders and change orders as requested.
- Prepare expense reports for cardholders which includes verifying G/L coding, department code, receipts, finalizing all documents to meet a timely close.
- Maintain continuing education seminars and conferences attended.
- Drive next-level innovation in Construction to support our mission-critical infrastructure.
- Work in a fast-paced, high-impact environment where execution is key.
- Leverage cutting-edge technology and sustainable design principles to create world-class solutions.
- Uphold Switchs Karma philosophy leading with integrity and empowering those around you.
Requirements
- Proven administrative or assistant experience.
- Associates or Bachelors degree preferred.
- Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.
- Ability to demonstrate a highly positive attitude, initiative, perspective and intuitiveness.
- Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources.
- Ability to work with limited supervision and direct others within the department.
- Excellent oral and written communication skills.
- Ability to handle confidential documents and other communications with absolute discretion.
- Superior organizational and prioritization skills, with careful attention to detail.
- Excellent calendar management skills.
- Required to travel at the discretion of the organization and in alignment with operational requirements.
- Ability to work a flexible schedule according to business needs/events (to include, but not limited to, nights and weekends and/or shift rotation).
- Proficiency in MS Office 365.
- Ability to influence and partner with executive leadership to drive strategy and execution.
- Experience fostering a culture of innovation, collaboration, and continuous improvement.
- A strategic mindset with the ability to balance long-term vision with operational execution.
Benefits
- Generous Benefits Package - Switch provides comprehensive coverage for you and your family that can be tailored to fit your personal needs, and more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportfile managementPowerPoint presentationsExcel reportingtravel arrangementsexpense report preparationpurchasing request inputcalendar managementdocument editingpresentation enhancement
Soft skills
flexibilityproactivityresourcefulnessprofessionalismpositive attitudeinitiativeorganizational skillsprioritization skillsdiscretioncommunication skills
Certifications
Associates degreeBachelors degree