SWBC

Senior Payroll Specialist

SWBC

full-time

Posted on:

Location Type: Remote

Location: Remote • Texas • 🇺🇸 United States

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Job Level

Senior

Tech Stack

C++

About the role

  • Maintains payroll-related accounts and processes multi-state payroll.
  • Responsible for reconciliation and accuracy of payroll system.
  • Prepares forms, enters data into payroll system, computes wages and deductions, and posts to payroll records.
  • Initiates direct deposits when necessary.
  • Interacts with clients as a first escalation contact regarding payroll questions and problem resolution.
  • Acts as a first level approver for all payroll transactions.
  • Aides team members with labor issues, tax withholding, deductions, documentation, etc.
  • Verifies accuracy of information, checking for possible law violations i.e. FLSA, etc.
  • Collects and ensures new hire paperwork and appropriate documents are processed accurately in the payroll and timekeeping systems.
  • Maintains W-4 and I-9 documents for all client new hires and processes E-Verify.
  • Inputs garnishments i.e. child support, tax levies, student loans, creditor garnishments, bankruptcy orders, etc.
  • Answers inquiries from state and federal agencies such as the Texas Attorney General and the IRS.
  • Inputs new hires and terminations with child support withholding orders into the Texas Office of Attorney General system as well as other reporting agencies.
  • Audits payment of bonuses for employees that have child support arrearage.
  • Maintains knowledge of government contract requirements i.e. Davis Bacon Act and McNamara-O’Hara Service Contract Act, including certified payroll reporting, wage decisions, fringe benefits, and job classifications and assists clients with compliance.
  • Assists clients with set up of Wrap Up Programs including ROCIP, OCIP, and CCIP reporting requirements.
  • Maintains client contact information and list of standard client requested reports.
  • Performs all other duties as assigned.

Requirements

  • Strong understanding of California employment laws and payroll practices, including compliance with state-specific regulations and labor standards.
  • High school diploma or equivalent.
  • Advanced degree a plus.
  • Minimum of seven (7) years of prior payroll experience required.
  • Fundamental Payroll Certification (FPC) preferred.
  • Certified Payroll Professional (CPP) preferred.
  • Bilingual preferred.
  • Advanced working knowledge of processing job costed and certified payrolls.
  • Knowledge of time clock and payroll systems such as Prism HR, Kronos or similar system.
  • Able to process multiple payrolls for numerous clients with various payroll schedules.
  • Proficient in MS Excel, Word, and PowerPoint.
  • Excellent verbal and written communication skills.
  • Strong interpersonal and organization skills.
  • Able to multi-task and adapt to change in the workplace.
  • Advanced working knowledge of personal computers and payroll database systems.
  • Strong working knowledge of handling routine payroll tasks and effectively communicating the results.
  • Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
  • Ability to show consideration for and maintain good relations with others.
  • Ability to work independently with minimal supervision.
  • Ability to think in terms of abstract ideas.
  • Ability to deal with others in an antagonistic situation.
  • Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
  • Ability to influence others to perform their jobs effectively.
  • Organized or following a systematic method of performing a task.
  • Ability to comprehend complex technical topics and specialized information.
  • Able to complete assigned tasks under stressful situations.
  • Strong listening skills with the ability to focus on detail, demonstrate accuracy, and maintain a high level of confidentiality.
  • Knowledgeable of the Department of Labor and Fair Labor Standards Act in regards to payroll and overtime.
  • Able to sit for long periods of time performing sedentary activities.
Benefits
  • Competitive overall compensation package
  • Work/Life balance
  • Employee engagement activities and recognition awards
  • Years of Service awards
  • Career enhancement and growth opportunities
  • Leadership Academy and Mentor Program
  • Continuing education and career certifications
  • Variety of healthcare coverage options
  • Traditional and Roth 401(k) retirement plans
  • Lucrative Wellness Program

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
multi-state payroll processingpayroll reconciliationdata entrywage computationgarnishment processingcertified payroll reportingjob costed payrollstimekeeping systemspayroll database systemsCalifornia employment laws
Soft skills
verbal communicationwritten communicationinterpersonal skillsorganizational skillsmulti-taskingadaptabilityindependenceproblem resolutionattention to detailconfidentiality
Certifications
Fundamental Payroll Certification (FPC)Certified Payroll Professional (CPP)