Program Manager

Swarmer

Program Manager leading complex product and engineering initiatives in a defense tech startup. Focused on project delivery and stakeholder alignment within a rapidly evolving environment.

Posted 6/16/2026full-timeWarsaw • 🇵🇱 PolandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Own delivery planning and execution for cross-functional initiatives across product, engineering, field, sales, and external partners.
Translate strategic goals into clear milestones, workstreams, owners, timelines, risks, and decision points.
Coordinate dependencies between product managers, engineering teams, integration teams, field teams, vendors, and leadership.
Create and maintain transparent program reporting: status, progress, blockers, risks, trade-offs, and decisions needed.
Drive regular syncs, reviews, and escalation routines for critical initiatives.
Help teams clarify scope, success criteria, acceptance criteria, delivery risks, and readiness for field testing or release.
Identify bottlenecks early and push for resolution before they become delivery failures.
Support planning for demos, integrations, customer commitments, field tests, provisioning, licensing, updates, and production-readiness activities.
Ensure that commitments made to customers, partners, and internal stakeholders are realistic, tracked, and actively managed.
Build/evolve lightweight but disciplined project/program management practices suitable for a fast-moving defense-tech startup.
Help leadership see the real picture: what is on track, what is blocked, what is unclear, and where decisions are required.

Requirements

What you’ll need

4+ years of experience in project management, program management, delivery management, technical program management, or similar roles.
Experience managing complex cross-functional initiatives involving engineering teams.
Strong ability to structure chaos: define plans, owners, dependencies, timelines, risks, and follow-up mechanisms.
Proven ability to work with technical teams without turning into a process bottleneck.
Excellent stakeholder management skills: you can align product, engineering, business, operations, and leadership around one execution picture.
Strong written and verbal communication in English.
Ability to create clear executive-level reporting without hiding complexity or overloading people with noise.
Comfortable working in high-uncertainty environments where requirements, priorities, and constraints can change quickly.
High ownership, persistence, and operational discipline.
Strong risk-management mindset: you naturally ask what can fail, what is blocked, what is unverified, and what decision is missing.
Readiness to work with sensitive defense-related information and follow strict operational security practices.
Ukrainian language proficiency.

Benefits

Comp & perks

A dynamic environment with a unique opportunity to directly influence and see the impact of your work.
A mission-driven role in a company building technology that directly supports Ukrainian and global defense capabilities.
The opportunity to work on one of the most advanced and practically tested autonomy products in the defense-tech market.
Direct exposure to real users, real operational constraints, and real product impact — not abstract corporate roadmaps.
A high-ownership culture where initiative, clarity, and execution matter more than bureaucracy.
Close collaboration with experienced founders, engineers, product leaders, and field teams.
Space to shape program management practices from the ground up as the company scales.
Competitive salary and a comprehensive benefits package, including insurance, paid sick leave, and 20 paid days off per year.
Flexible remote work options where possible.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementprogram managementdelivery managementtechnical program managementrisk managementexecutive-level reportingstakeholder managementcross-functional initiativesplanningmilestone tracking

Soft Skills

strong communicationability to structure chaoshigh ownershippersistenceoperational disciplinealignment skillsadaptabilityproblem-solvingclarity in reportingcollaboration