Executive Assistant

Surgery Partners, Inc

Executive Assistant managing schedules and logistics for senior executives at Corporate office. Coordinating travel, meetings, and preparing documentation in a hybrid role.

Posted 5/15/2026full-timeNashville • Tennessee • 🇺🇸 United StatesSeniorLeadWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Manage and coordinate daily, weekly, and monthly calendars of executives.
Schedule/calendar necessary travel, meetings and create, transcribe, and distribute meeting agendas and minutes (as needed).
Make and confirm all travel arrangements.
Pro-actively organize logistics and plan events.
Setup accommodation and entertainment arrangements for company visitors.
Prepare correspondence, reports, and materials for publications and presentations.
Generate regular reports, manage spreadsheets, and update databases.
Greet and receive visitors.
Manage phone calls and emails with professionalism.
Respond in a timely fashion to managers' requests.

Requirements

What you’ll need

Associates Degree in business preferred.
Minimum of 7–10 years of experience supporting senior executives, with C-suite experience preferred.
Successful work experience as an Executive Assistant, Administrative Assistant or similar role.
Strong working knowledge of office procedures and protocols.
Proficiency with computer systems, including experience with office management systems, Microsoft Office suite, and the ability to learn new software applications.
Proficiency with Power Point, Data Analysis, and Spreadsheets.
Familiarity with cloud systems and calendaring software.
Comfortable using all necessary office equipment, including printers and fax machines.
Excellent professional communication skills, written and verbal and the ability to type 60 WPM.
Comfortable with heavy travel coordination and calendaring.
High level communication and can easily shift/change when needed.
Commitment to discretion and confidentiality concerning sensitive company information.
Excellent organizational skills, a proactive mindset, and ability to multitask and prioritize work.
Excellent presentation, teambuilding and leadership skills.
Ability to draft moderate to complex, non-routine contractual instruments.
Ability to perform in complex cross-functional business environment.
Motivational and visionary leadership skills.
Requires high degree of independent and creative judgment.
Working to excellent knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies and to communicate implementation procedures to others.

Benefits

Comp & perks

Comprehensive health, dental, and vision insurance
Health Savings Account with an employer contribution
Life Insurance
PTO
401(k) retirement plan with a company match
And more!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationevent planningreport generationdata analysisMicrosoft Officespreadsheetsoffice management systemscloud systemstyping 60 WPM

Soft Skills

professional communicationorganizational skillsmultitaskingprioritizationleadershipdiscretionconfidentialityproactive mindsetadaptabilityteam building

Certifications

Associates Degree in business