Governance Administrator
Superloop
full-time
Posted on:
Location Type: Hybrid
Location: Brisbane City • Australia
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About the role
- Provide high-quality and efficient company secretarial administrative support to the Company Secretarial team, the Board and its Committees.
- Manage the annual Board cycle, including Board, Committee and Shareholder meetings, and assist with coordinating annual and periodic reporting and the corporate calendar.
- Perform day-to-day Board administration tasks, including: Coordinating meetings of the Board, Board Committees and Shareholder events, including the Annual General Meeting.
- Distributing all Board and Committee papers within prescribed deadlines via the Board’s electronic portal (Diligent).
- Coordinating meeting presenters.
- Preparing for Board, Committee and Shareholder meetings (including set-up and pack-down of physical meetings and technology set-up for virtual meetings).
- Manage documentation, including maintaining e-files and meeting packs, uploading documents to the Director Portal (Diligent), and editing presentations, papers and minutes as required.
- Maintain all Board, Board Committee and Shareholder-related registers and portals.
- Organise and coordinate meetings and appointments for the Company Secretary (as required), including researching background information and preparing and coordinating materials for meetings and events.
- Support the Company Secretarial team to proactively develop, implement and monitor Board and corporate policies in accordance with good governance principles.
- Assist the Company Secretarial team in finalising document execution bundles, including supporting papers, in compliance with delegations and authorities approved by the Board.
- Develop, administer and monitor the Corporate Board and Committee Calendar to ensure organisational compliance throughout the year.
- Provide general administrative support to the broader Legal & Risk team, including Legal, Regulatory and Compliance team members.
Requirements
- A qualification from the Governance Institute of Australia, ideally a Graduate Diploma of Applied Corporate Governance
- At least 2 years’ experience in a similar role supporting C-Suite executives and Boards of Directors
- Experience preparing high-quality reports and presentations in Word and PowerPoint, with demonstrated ability to multitask, prioritise workload, and anticipate and manage stakeholder needs
- Strong written and verbal communication skills, with excellent time management
- An adaptable and team-oriented approach, with the ability to proactively respond to stakeholder needs
- High level of initiative and accountability, with willingness to take ownership of autonomous tasks and embrace new challenges
- Excellent attention to detail.
- Desirable Experience using electronic Board portals (such as Diligent Board Books)
- A bachelor’s degree in law, accounting or business administration
- Previous Board support experience with an ASX-listed entity (or equivalent), or legal secretarial or similar experience.
Benefits
- Free Home Broadband
- Free Mobile SIM plan
- Flexibility – 3 days/week in the office
- Lunch on Wednesdays, snacks, donuts and more!
- Diverse and inclusive culture
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
corporate governancereport preparationpresentation preparationdocument managementmeeting coordinationadministrative supporttime managementmultitaskingstakeholder managementattention to detail
Soft Skills
written communicationverbal communicationadaptabilityteam-orientedinitiativeaccountabilityownershipproactive responseprioritizationautonomous task management
Certifications
Graduate Diploma of Applied Corporate Governance