Sun Life

Executive Assistant

Sun Life

full-time

Posted on:

Location Type: Hybrid

Location: Waterloo • 🇨🇦 Canada

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Salary

💰 CA$54,000 - CA$89,000 per year

Job Level

JuniorMid-Level

About the role

  • Support leaders in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules
  • Organize and make appropriate arrangements for business travel and accommodations, and assist with expense reimbursement through Concur
  • Help organize and participate in events (e.g. Town Halls, team socials) and larger conference calls, including: booking rooms, coordinating locations, arranging catering, setting up technology services, sending post-event feedback surveys
  • Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
  • Manage shared drives, SharePoint sites, new hire materials and onboarding resource site
  • Work with hiring managers to coordinate onboarding for new employees joining the department
  • Manage organizational charts, headcount trackers, and support budget planning and expense tracking
  • Prepare presentations, communications, and reports as required
  • Support the team by continuously developing knowledge and proactively identify areas for process efficiencies
  • Provide back up support for other EAs as needed
  • Other duties as required

Requirements

  • 2 to 5 years experience in an office environment as an executive assistant supporting multiple leaders
  • High proficiency/skill working with MS Suite products including Outlook, PowerPoint, Excel (experience with pivot tables), Publisher, CoPilot
  • Experience managing, building, and administration of SharePoint sites
  • Ability to navigate the organization and network with other Admins to effectively to support leadership
  • Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written
  • High regard for confidentiality
  • Ability to work independently, take initiative and prioritize work with a sense of urgency as required
  • Provide accurate, organized, and efficient administrative support
  • Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)
  • French bilingualism would be an asset
Benefits
  • Hybrid work environment
  • A friendly, collaborative, and inclusive culture
  • 15 vacation days per year
  • Flexible Benefits from the day you join to meet the needs of you and your family
  • Pension, stock and savings programs to help build and enhance your future financial security
  • The opportunity to move along a variety of career paths with amazing networking potential
  • Access to our Global Learning Centre, available 24/7 for your learning needs
  • Wellness programs that support the three pillars of your health – mental, physical and financial

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
executive assistantcalendar managementmeeting coordinationbusiness travel arrangementsexpense reimbursementpresentation preparationreport preparationSharePoint administrationMS Suite proficiencypivot tables
Soft skills
relationship managementcommunication skillsconfidentialityindependenceinitiativeprioritizationorganizational skillsefficiencyteam supportnetworking