Executive Assistant

• The Executive Assistant is accountable for the management of day-to-day administrative support for the Head of Operations & VP of Customer Experience.
• Light support will be provided to supporting Vice Presidents.
• Manages all aspects of the leaders’ calendars and provide support for their teams as needed.
• Promptly schedules meetings as requested, uses discretion to prioritize meeting requests, ensuring meeting conflicts are avoided and the leader’s business priorities are considered.
• Where necessary provides agendas/pre-reads to meeting participants.
• Works with internal and external partners to book meetings; proactively prepares all meeting materials.
• Coordinates booking (virtual) rooms, tracking agenda items, coordinating catering (if applicable) and technology services, and planning for guests to be greeted, as required.
• Responsible for sitting in the reception area of our Milwaukee Office which includes greeting guests.
• Take ownership of the logistics for meetings and maintain detailed minutes.
• Helps to organize monthly and quarterly meetings for the team and collects agenda items.
• Monitors and responds to emails on behalf of the leader.
• Tracks action items, requests, and other important deadlines on behalf of the leader.
• Manages all travel arrangements, accompanying material for the leaders, and provides support for the team as needed.
• Thoughtfully manages the leader’s travel arrangements (both domestic and international) ensuring complex itineraries are accommodated.
• Makes appropriate arrangements ensuring travel preferences are considered and can troubleshoot travel problems as needed.
• Prepares expense reports for the leader and their direct reports in a timely manner, resolving all issues.
• Manages relevant purchase orders for business unit.
• Builds strong relationships with EAs and other internal partners.
• Provides backup for other administrative staff within SLF U.S.

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant I – PLADS Maine Paid Leave

HR Generalist, Executive Assistant

Executive Assistant, Operations