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Operations Assistant
Summit Global HealthOperations Assistant handling vessels’ requirements, booking services, and issuing documentation for Inchcape Shipping Services. Collaborating with port authorities and managing operational tasks in Piraeus, Greece.
About the role
Key responsibilities & impact- Monitor and respond to daily emails, ensuring timely follow-up and effective communication.
- Prepare Proforma Disbursement Accounts (DAs) accurately and efficiently.
- Liaise with vessels, port authorities, and other stakeholders to coordinate port calls and operational requirements.
- Prepare and submit documentation for Port and Customs authorities, attending their offices when required to ensure vessel clearance.
- Coordinate crew changes and manage a range of vessel husbandry services.
- Liaise with vendors and suppliers to arrange the timely provision of goods and services to vessels.
- Deliver Cash to Master (CTM) to vessels in line with company procedures.
- Visit vessels at Piraeus and Eleusis ports as required to provide operational support and assistance.
- Provide general support to the operations team to ensure the smooth running of daily agency activities.
Requirements
What you’ll need- Previous experience working as a Shipping Agent or in a similar maritime operations role is desirable.
- Good understanding of the crew change process.
- Full, valid driving licence.
- Ability to work effectively under pressure and manage multiple priorities in a fast-paced environment.
- A proactive attitude with a willingness to learn and develop within the shipping industry.
- Strong organisational and time management skills with excellent attention to detail.
- Bachelor's degree in Shipping, Maritime Studies, Logistics, or a related field is desirable.
- Military service obligations completed (where applicable).
- Based within a reasonable commuting distance of our Piraeus office and able to work on-site.
- Working knowledge of Microsoft Excel and Microsoft Word.
- Fluency in spoken and written English.
Benefits
Comp & perks- A diverse range of benefits depending on your geographical location.
- A place to grow your career - we’ll help you set big goals and exceed them.
- Competitive salary package.
- Work with talented, committed, and supportive teammates.
- Value Award celebration events.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Proforma Disbursement Accounts PreparationVessel Clearance DocumentationOperational SupportCash to Master DeliveryVendor Liaison
Soft Skills
Effective CommunicationAbility to Work Under PressureProactive AttitudeAttention to DetailTime Management
Certifications
Full Valid Driving Licence