Summit Fund Services LLC

Billing Specialist

• Track client invoicing preferences and build streamlined processes for the receipt, processing, and communication of invoicing information.
• Work with accounting team to route invoicing requests, provide relevant information, and clarify request follow-ups.
• Communicate request status, provide relevant information, and answer questions for internal and external requestors.
• Monitor multiple billing inboxes, responding to clients in a timely manner
• Enter relevant billing information and documentation into AdBook (revenue tracking system), NetSuite (ERP), and other program tracking platforms.
• Assist in the setup, maintenance, and information transfer to and from various invoicing portals, like Ariba, Coupa, etc.
• Work with internal and external stakeholders to complete, review, and approve billing documents and vendor forms.
• Providing W9s and other vendor requested data
• Maintain a repository of tools, resources, and templates that allow for an accurate and prompt billing and finance workflow on a daily, weekly and monthly basis.
• Work with accounting team to establish timelines for monthly close process milestones.
• Create Adbook reports to be used by and to gather delivery feedback from various internal teams.
• Fill out billing information for all active programs within a given month.
• Reconcile Adbook data for select programs/clients to ensure billable totals and delivered totals are correct.