Administrative Assistant

• Admin will support 3-4 Groups Heads/MDs
• Schedule and calendar management for senior executives in the Americas Division through Outlook Calendar
• Contact database management
• Coordinate with other EA's to align priorities to maintain seamless schedule flow
• Keep up-to-date on evolving hybrid work model, paying close attention to changing environment and its impact on meetings
• Arrange and book business travel, client meetings, customer events, set up calls, book conference rooms, reserve external locations as necessary.
• Expense management in relation to business travel, meetings, industry events, client events, entertainment, gifts through CONCUR as well as COUPA.
• Draft letters and memos for team members and copy and bind presentations for internal and external meetings
• Order business cards, handle maintenance requests and manage and purchase office supplies.
• Deliver, copy, scan and file documents, faxes, letters, newspapers and packages
• Assist with customer relationship management database including updating and posting call reports, updating client contact information, maintaining email contact lists, etc.
• Arrange and provide food and beverage service client meetings and make business dinner reservations / arrangements
• Coordinate with Corporate Marketing and Communication regarding all communications
• Coordinate with D&I Team in support of ERG programs and initiatives

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