Enter high volume of supplier invoices. Ensure that these match purchase orders and receipts. Accuracy and strong attention to details is required.
Schedule and process payments via EFT, ACH, wires or checks according to supplier terms. Create payment batches and text files for bank upload. Ensure that payments are processed on time to avoid penalties or interest and prioritize discounts available.
Set-up supplier banking details accurately. Verify supporting documents and confirm banking details for new suppliers and suppliers that have not been for an extended period (a year).
Review and approve employee T&E reports through Concur. Ensure compliance with company policies and procedures.
Review completeness of credit card receipts and enter spending in the AP system. Ensure compliance with company policies and procedures.
Record & clear payments in Oracle for payments made on bank site as per bank statement transactions.
Clear direct payments, on-line banking, and intercompany transactions from the bank statements.
Follow-up Invoices on Hold on a regular basis and coordinate resolution with cross functional departments.
Support process improvements initiatives (DPO targets, cash flow improvements and AP automation)
Establish strong relation with vendors and suppliers, manage inquiries and resolve disputes effectively and professionally.
Coordinate with Purchasing, Receiving and cross functional departments to resolve discrepancies.
Reconcile supplier statements periodically and resolve discrepancies on a timely basis
Support month-end and year-end close activities including accrual entries
Generate AP reports (trial balance, AP aging)
Reconcile AP accounts and accruals
Support Internal Control process implementation
Support external audit requirements
Support AR functions (Billings & Cash Application)
Prepare ad hoc reports and analysis for management as required.
Other responsibilities as assigned

Requirements

College Diploma or Bachelor’s degree in Accounting, Finance, Business Administration or a related field.
3-5 years AP experience with high-volume transactions
Experience in a medium to large manufacturing or distribution environment.
Proficiency in accounting software (preferably Oracle ERP and SAP Concur) and advanced Microsoft Excel skills.
In-depth knowledge of accounting principles, processes, and accounts payable best practices.
Exceptional attention to detail and organizational skills.
Excellent analytical and strong problem-solving skills with the ability to identify issues, evaluate alternatives, and implement effective solutions in a timely manner.
Ability to prioritize and manage multiple tasks in a dynamic, deadline-driven environment.
Effective communication and interpersonal skills.
Ability to work both independently and collaboratively
Capable of embracing diversity and equity to ensure they contribute to a respectful and inclusive workplace

Benefits

Competitive compensation and performance-based bonus
Generous employer-matched retirement savings plan
Three weeks of paid vacation, plus paid holiday shutdown
100% employer-paid health and wellness benefits, including:
Medical, dental, vision, and prescription coverage
Health Care Spending Account (HCSA) & Personal Spending Account (PSA)
Life, AD&D, and disability insurance, with optional enhancement
Summer hours program
Education reimbursement
Seniority recognition
Access to Spark LMS for continuous learning and development
A safe and fun working environment where we celebrate our milestones.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts payableinvoice processingpayment processingbank reconciliationfinancial reportingaccrual accountingdata analysisproblem-solvingprocess improvementcompliance

Soft Skills

attention to detailorganizational skillsanalytical skillscommunication skillsinterpersonal skillstime managementcollaborationadaptabilityconflict resolutionprioritization

Certifications

Bachelor’s degree in AccountingBachelor’s degree in FinanceBachelor’s degree in Business AdministrationCollege Diploma in AccountingCollege Diploma in FinanceCollege Diploma in Business Administration