STF Recruiting Academy für Startups

Backoffice Manager

STF Recruiting Academy für Startups

full-time

Posted on:

Location Type: Hybrid

Location: Monheim • Germany

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Tech Stack

Cloud

About the role

  • You will take full responsibility for preparatory accounting: collect, review, digitize, and allocate supporting documents, and hand them over cleanly to the tax firm (e.g., via DATEV).
  • Act as the central point of contact for accounting, payroll and social security agencies, and resolve open issues independently.
  • Ensure employee, vacation, and absence records are accurately maintained—both for current staff and for every new hire.
  • Build a tidy, digital backoffice structure: cloud folders, contracts, documents, mailboxes, and Excel overviews.
  • Provide operational support for recruiting: post job ads, pre-screen applications, and coordinate interviews.
  • Free up the executive team so they can focus on growth and product.

Requirements

  • 2–5 years’ experience in a commercial/administrative role (e.g., office management, back office, executive assistant, clerical administration).
  • Exposure to preparatory accounting; DATEV knowledge is a plus but not required.
  • Strong organizational skills: structured filing, clean lists, and reliable processes.
  • Very meticulous and discreet handling of financial and personnel data.
  • Willingness to learn payroll and social security matters and take on responsibility.
  • Basic understanding of HR & recruiting (postings, pre-screening, coordination).
  • Clear, reliable communication in German.
  • Comfortable working remotely with occasional on-site days in the Monheim area.
Benefits
  • A responsible key role in a growing company with direct access to the executive team.
  • Close collaboration with experienced external partners in accounting and payroll, including structured onboarding into all relevant topics.
  • Flexible, remote-friendly working model with occasional on-site days per month in the Monheim region (between DUS and CGN).
  • Development opportunities in finance, HR and office management – including training in communication and interviewing.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
preparatory accountingpayrollsocial securityHRrecruitingExcel
Soft Skills
organizational skillsmeticulousnessdiscretioncommunication