Preparatory accounting: collect receipts/documents, sort them digitally and prepare them for the tax/accounting firm (e.g. via DATEV).
Work with external accounting/payroll: clarify open items, keep master data and absences up to date.
Back-office organization: cloud-based digital filing, maintaining Excel overviews (including vacation) as well as mail and email management.
Administrative support for management in day-to-day operations (e.g. scheduling, preparing documents and materials).
Light recruiting support: posting job ads online, pre-screening applications, coordinating interviews.

Requirements

Commercial apprenticeship or equivalent experience in back office, office management or as an assistant; ideally you have experience in tax/accounting.
Confident user of MS Office/Google Workspace, especially Excel; initial experience with preparatory accounting or DATEV is a plus but not required.
Very structured, meticulous and reliable way of working; enjoyment of numbers, lists and orderly documentation.
Strong communication skills, eager to learn and pragmatic – you enjoy liaising with the tax firm, external agencies and founders, and you ask questions when things are unclear.
Good written and spoken German and willingness to be on-site a few days per month in the Monheim area.

Benefits

Responsible key role in the back office of a growing company with direct access to management.
Close collaboration with experienced external partners in accounting and payroll, including structured onboarding into all relevant topics.
Flexible, remote-friendly working model with occasional on-site days per month in the Monheim region (between DUS and CGN).
Development opportunities in finance, HR and office management – including training in communication & interviewing.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

preparatory accountingdigital filingExcelmaster data managementemail managementjob postingapplication pre-screeninginterview coordination

Soft Skills

structured workingmeticulousnessreliabilitystrong communicationeagerness to learnpragmatism

Certifications

commercial apprenticeship