Stericycle

Office Administrator

Stericycle

full-time

Posted on:

Location Type: Office

Location: Woodbridge • New Jersey • 🇺🇸 United States

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Job Level

JuniorMid-Level

About the role

  • Office Administration
  • Branch Emails
  • Closing Confirmations
  • Coordinating shipping of packages (FedEx parts, supplies, RFP's, etc.)
  • Re-schedule of missed service
  • Ordering supplies
  • Open and review mail
  • Vendor Management (setup, communication, local visits)
  • Equipment lists PROCESSING deliveries
  • Payroll Processing
  • Time and Attendance. Enters and audits weekly final payroll reports for departmental approval
  • Billing:
  • Exception based billing Accounts (Half-Bag)
  • Reviews vendor invoices ensuring accuracy and completes all AP related functions. Ensures proper coding to correct location and GL account with department managers approval; batches & submits to Corporate A/P
  • Perform other duties and responsibilities, as assigned

Requirements

  • High School Diploma (some college preferred) or equivalent
  • 2+ years of experience, preferably in administrative, demonstrating an excellent knowledge of computer software programs including Microsoft Word, Excel, and PowerPoint
  • Demonstrates the ability to manage multiple issues to resolve related to the upkeep and maintenance of the position
  • Demonstrates the ability to modify behavior, as needed, in order to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people
  • Demonstrates the ability to persist with a specific course of action. Must be willing to commit the necessary time and effort to complete work assignments and do a quality job
  • Demonstrates the ability to present ideas and information in a clear, concise, organized and diplomatic manner; listen to others to respond effectively to ideas and questions
  • Demonstrates the ability to identify and understand customer needs; takes appropriate actions to ensure customer needs are met and proactively searches of ways to increase customer satisfaction
  • Demonstrates the ability to function independently; resolve problems without direction.
  • Demonstrates the ability to manage own time, activities and resources to ensure department standards are met on a consistent basis
  • Demonstrates the ability to identify problems as they occur; follow rules, guidelines, and procedures; apply experience and processes to current assignments
Benefits
  • health care program which includes medical, dental, vision and prescription coverage
  • healthcare and dependent care flexible spending accounts
  • life and accidental death and dismemberment insurance
  • employee assistance program
  • tuition reimbursement
  • paid vacation and sick time
  • 401(k) plan
  • employee stock purchase plan

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Office AdministrationPayroll ProcessingBillingVendor ManagementAccounts PayableException based billingTime and AttendanceMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint
Soft skills
problem-solvingtime managementcommunicationcustomer serviceadaptabilityindependenceorganizational skillsattention to detailpersistenceinterpersonal skills
Certifications
High School Diplomasome college preferred