Project Assistant – Communications

States United Democracy Center

Project Assistant (Communications) assisting States United Democracy Center's Communications team with administrative support and meeting logistics.

Posted 5/8/2026full-timeRemote • Massachusetts, New York, Washington • 🇺🇸 United StatesJunior💰 $63,860 per yearWebsite

About the role

Key responsibilities & impact

Provide high-level administrative support to the Communications team
Manage and coordinate schedules for the SVP and other team members
Track news coverage and compile daily press clips
Manage meeting logistics for virtual and in-person events
Prepare materials for meetings and events
Take notes at meetings and track follow-up tasks
Maintain up-to-date contact lists
Draft correspondence and other materials
Format, proofread, and fact check communications materials
Set up and maintain file systems and work stream trackers
Collaborate on logistics and materials for organization-wide events

Requirements

What you’ll need

Bachelor’s degree
At least 1+ years of relevant work experience
Experience providing project or administrative support
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Strong organizational and administrative skills
Self-motivation with ability to work independently
Ability to work under pressure
Strong critical thinking and problem solving skills
Strong written and communications skills
Professionalism and diplomacy in interactions
Ability to work collaboratively in a fast-paced environment
Willingness to work some evenings and weekends
Must commit to 10-15% travel time

Benefits

Comp & perks

100% employer-paid health, vision, and dental plans
Matching retirement plans

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project supportadministrative supportschedulingnote-takingproofreadingfact-checkingfile managementwork stream tracking

Soft Skills

organizational skillsself-motivationability to work under pressurecritical thinkingproblem solvingwritten communication skillsprofessionalismdiplomacycollaborationadaptability

Certifications

Bachelor’s degree