State Street

HR Operations Specialist, Associate 2

State Street

full-time

Posted on:

Location Type: Hybrid

Location: Gdansk • Poland

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Salary

💰 PLN 68,004 per year

About the role

  • Administer employee personnel files and HR databases, ensuring timely and accurate documentation in line with Polish Labor Law and internal procedures.
  • Handle general office tasks such as collecting and processing incoming post, photocopying, packing, data entry, and mailing documents.
  • Respond to employee inquiries related to HR administration processes.
  • Maintain and update HR databases and systems (Excel, Enova, MyWorkday, Exchange, etc.).
  • Prepare and distribute standard and ad hoc HR reports according to guidelines.
  • Ensure smooth and timely flow of critical information to relevant parties and vendors.
  • Provide HR administrative support across departments and divisions.
  • Maintain strict confidentiality and comply with global and local data privacy requirements within GHR Shared Services.

Requirements

  • Polish proficiency at B2 level (spoken and written) and very good English.
  • 2+ years of experience in Polish HR administration.
  • Willingness to work in a hybrid model, with a strong on‑site presence in Gdańsk.
  • Knowledge of Polish HR operations (parental and annual leaves, terminations, employee lifecycle documentation, HR systems).
  • Professional handling of confidential information and strong interpersonal skills.
  • Good understanding of the Polish Labor Code.
  • Solid MS Excel skills (e.g., pivot tables, v-look up).
Benefits
  • Permanent employment contract from day one.
  • Hybrid model with a requirement to work from the office 3 days per week.
  • Additional days off (Birthday Day Off, 3rd and 5th anniversary days, and more).
  • Premium life insurance and private pension plan.
  • Medical package for employees and their families (partner and children).
  • Wide range of soft‑skills trainings, technical workshops, language classes, and development programs.
  • Opportunities to volunteer your time through company initiatives or external organizations.
  • Variety of well‑being programs.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HR administrationdata entryreport preparationMS Excelpivot tablesv-look upHR systems knowledgeemployee lifecycle documentationPolish Labor Codeconfidential information handling
Soft Skills
interpersonal skillscommunication skillsorganizational skillsattention to detailconfidentiality