Administrative Assistant II

State of Florida

Administrative Assistant II providing program support to the Office of Human Resources and the Office of General Counsel. Managing clerical duties and ensuring operational efficiency within the State Courts System.

Posted 6/12/2026full-timeTallahassee • Florida • 🇺🇸 United StatesJuniorMid-Level💰 $40,867 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative and program support to staff within both offices
Perform a variety of clerical, organizational, and coordination duties that ensure the efficient and effective operation of both offices
Answer incoming calls, facsimiles, and e-mails
Provide assistance to callers with information, verifications of employment, or direction to appropriate staff
Assists in updating and maintaining the OSCA Performance Review System
Compile documents in response to public records requests and coordinate with the Office of General Counsel on redaction
Purchase supplies via MyFloridaMarketPlace and with the State of Florida purchasing card
Process purchasing card expenses in WORKS within 48 hours
Maintain office supply inventory and order items as needed
Monitor expenditures, balances, and allotments in Florida Accounting Information Resource System (FLAIR)
Maintain record of files and store according to Records Retention Schedule
Prepare, proofread, and format letters, memoranda, and reports for staff

Requirements

What you’ll need

Bachelor’s degree
Two years of work experience in business administration, office skills, or related field
Ability to operate standard office equipment, including computers, copier/scanner, and multi-line telephone system
Proficiency in Microsoft Outlook, Word, and Excel; an in-person work sample may be required to assess these skills
Ability to effectively use a variety of software and systems, including Adobe Acrobat Pro, Axiom, Doodle Survey, EZ Publisher, FLAIR, MFMP, People First System, SIMS, STMS, Microsoft Teams, WORKS, and Zoom

Benefits

Comp & perks

membership in the Florida Retirement System
optional enrollment in a subsidized health insurance plan
optional enrollment in life, dental, and disability insurance plans
paid term life insurance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

business administrationoffice skillsclerical dutiesorganizational skillscoordination dutiesdocument compilationrecord keepingproofreadingformatting

Soft Skills

communicationcustomer serviceattention to detailtime management

Certifications

Bachelor's degree