Senior Administrative Assistant

State of Florida

Senior Administrative Assistant at Florida's Office of Public Counsel managing legal documentation and providing administrative support. Requires understanding legal procedures and collaboration with attorneys.

Posted 5/27/2026full-timeTallahassee • Florida • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Produce and manage large documents in Microsoft Word, manipulate spreadsheets in Excel, convert Excel spreadsheets to pdf, and produce and organize pdf documents in Adobe Acrobat.
Draft grammatically correct, properly formatted legal documents and correspondence as instructed by attorneys; proofread and edit documents as needed.
Track discovery activity, deadlines and status of responses.
Prepare exhibits and documents for hearings; provide support at hearings onsite, including physical handling of prepared materials.
Assist with complex legal filings at the State and appellate level.
Maintain digital and physical files (confidential and non-confidential), according to appropriate policy.
Perform general office duties; help provide phone coverage for the main phone line.
Assist attorneys with daily administrative activities, including travel arrangements and entering travel expenses for reimbursement as needed.

Requirements

What you’ll need

A bachelor’s degree from an accredited college or university and two years of administrative experience.
Professional administrative experience can substitute on a year-for-year basis for the required college education.
Knowledge of administrative procedures and practices, including document management.
Knowledge of legal and administrative terminology; ability to interpret and apply rules, regulations, policies and procedures.
Highly attentive to detail with a critical eye for producing accurate, high-quality content.
Communicate effectively and professionally, verbally and in writing.
Ability to train others when needed.

Benefits

Comp & perks

The State Personnel System is an E-Verify employer.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft WordExcelAdobe Acrobatdocument managementlegal document draftingproofreadingeditingcomplex legal filingsexhibit preparationadministrative procedures

Soft Skills

attention to detaileffective communicationprofessionalismtraining abilityorganizational skillscritical thinkingtime managementcollaborationproblem-solvingadaptability

Certifications

bachelor's degree