State of Florida

Judicial Support Administrator 2 – Judicial Security Coordinator

State of Florida

full-time

Posted on:

Location Type: Office

Location: Miami • Florida • United States

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Salary

💰 $59,585 per year

Job Level

Lead

About the role

  • Serves as the primary administrative liaison to internal and external stakeholders on behalf of the Director of Judicial Security.
  • Assists judges with completing statutory security forms and process the forms with system partners such as with the clerk of the courts, property appraiser, tax collector, etc.
  • Assists with adding, updating, and monitoring user accounts in the digital privacy service used by the circuit to protect judicial personal information.
  • Assists judges with judicial security software systems.
  • Assists with educating judges on social media best practices.
  • Monitors the circuit’s contracted digital privacy service for alerts of threats and/or statements against judges.
  • Handles confidential information, including personal identifying information (PII), with strict adherence to privacy laws and judicial standards.
  • Compiles, maintains, and distributes judges’ personal contact information to the Major of the Court Services Bureau for distribution to the proper emergency response agencies.
  • Assists the Director with calendaring meetings and appointments, including coordinating logistics.
  • Prepares, proofreads, and distributes reports, memoranda, and other official correspondence.
  • Maintains confidential records, security protocols, and filing systems.
  • Assists with the coordination and documentation of security operations, audits, and incident reports.
  • Facilitates communication between the Director of Judicial Security and court personnel, law enforcement, and outside agencies.
  • Tracks interagency agreements, MOUs, and contracts related to judicial security services.
  • Tracks and monitors deadlines, deliverables, and follow-up items.
  • Coordinates logistics for training, site visits, drills, and emergency response exercises.
  • Maintains attendance logs, feedback forms, and training certifications.
  • Organizes and maintains security documentation, incident logs, access control records, and training materials.
  • Supports project management efforts by preparing materials and tracking progress of initiatives.
  • Assists the Director with budget preparation through data collection and information gathering.
  • Assists with the background check process and manages documentation for new hires and contractors.
  • Coordinates issuance, renewal, and tracking of court-issued security credentials and access badges and handles sending invoices and receiving payments for issued badges when applicable.
  • Coordinates travel arrangements and process reimbursements and expense reports.
  • Assists with procurement of supplies, equipment, and services for the Office of Judicial Security.
  • Maintains awareness of court policies, procedures, and security regulations.
  • Notarizes documents relating to area of work - all notary registration fees and seals would be obtained at Court's expense.
  • Performs related work as required.

Requirements

  • Associate's degree in business administration, criminal justice, or related field.
  • Bachelor’s degree preferred.
  • Minimum of 5 years in an administrative support role, preferably in a law enforcement, legal, or court environment.
  • Knowledge of court systems, judicial processes, and public sector administrative procedures.
  • Knowledge of law enforcement protocols, emergency preparedness concepts, and security-related language (e.g., Code Brown alerts, access control, threat assessment).
  • Knowledge of regulations and best practices related to confidentiality, public records, and handling of personally identifiable information (PII).
  • Knowledge of managing sensitive administrative records, incident logs, and training documentation in compliance with retention policies.
  • Knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook, SharePoint), Adobe Acrobat, and database or recordkeeping systems and digital threat monitoring platforms.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportbudget preparationdata collectionincident reportingsecurity documentation managementprocurementnotarizationuser account managementthreat assessmentemergency preparedness
Soft Skills
communicationorganizationattention to detailconfidentialityinterpersonal skillsproblem-solvingtime managementcoordinationlogistics managementteam collaboration
Certifications
Associate's degreeBachelor's degreenotary registration