State of Florida

Administrative Assistant II

State of Florida

full-time

Posted on:

Location Type: Office

Location: West Palm Beach • Florida • United States

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Salary

💰 $1,492 per month

About the role

  • Answers and directs calls for West Palm Beach Probation Unit.
  • May represent DJJ at community meetings.
  • Supervises employees by assigning work, reviewing progress, and assessing performance.
  • Coordinates and directs office services, such as records and budget preparation, contact management and personnel, and related duties to aid executives.
  • Assists in the preparation of budgets, budget amendments, and budget requests.
  • Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications, and administrative orders.
  • Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports.
  • Analyzes operating practices and procedures to create new or to revise existing methods.
  • Reviews, assigns, prepares, and tracks correspondence assignments.
  • Reviews and prepares agenda materials.
  • Maintains various databases.
  • Coordinates legislative work.
  • Interprets administrative and operating policies and procedures.
  • Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.
  • Plans meetings and/or conferences and travel.
  • Reads and responds to correspondence.
  • Represents executive at meetings and on telephone.
  • Assists with preparation of publications and other materials.
  • Responsible for paying bills and tracking accounts.
  • Performs other related duties.

Requirements

  • A High School Diploma or its equivalent.
  • At least three years’ experience performing higher level administrative duties.
  • Experience in Administration, Human Resources, General Service, Purchasing, and Finance and Accounting.
  • Experience communicating effectively with others verbally and in writing.
  • Experience providing effective customer service.
  • Experience in preparing reports, correspondence, meeting minutes and/or presentations.
  • Experience in time management, and/or planning and coordination of work assignments.
  • Must have current skill of working knowledge of Microsoft Word, Excel, and PowerPoint, as well as administrative skills and ability to utilize administrative equipment.
  • A valid driver's license.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
budget preparationrecords managementreport preparationdata analysiscorrespondence preparationmeeting planningtime managementadministrative skills
Soft Skills
communicationcustomer servicesupervisionorganizational skillsproblem-solving
Certifications
High School Diplomavalid driver's license